Title: Storekeeper Senior
State Role Title: Store & Warehouse Specialist III
Hiring Range: $48,000 - $52,000
Pay Band: 3
Agency: Virginia Department of Health
Location: VDH-Central Office
Agency Website: www.vdh.virginia.gov
Recruitment Type: General Public - G
Job Duties
A. Performance Management (for employees who supervise others)
• Serves in a managerial/supervisory capacity and conducts performance management activities for staff
• Establishes and reviews work assignments and priorities, and resolves related issues, in conjunction with program management and Human Resource staff
• Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals
B. Inventory Management
• Maintains sufficient stock; orders supplies; monitors inventory of supplies and replenishes as necessary
• Maintains inventory control records according to policy and procedure
• Keeps track of turnover items on hand and recommends increases or decreases of stock as appropriate; consults with management over potential changes to inventory maintenance levels
• Receives and issues supplies and equipment; reviews orders and verifies appropriate quantities/items; contacts requestor to resolve any issues
• Maintains vendor information
• Restocks shelves to ensure adequate supplies/materials are on hand and delivers items as requested
• Performs inventories of assets/equipment/supplies as required; resolves inventory discrepancies and provides accurate final report
• Performs routine and ad-hoc reporting and analyses
• Determines and disposes of items by periodically evaluating surplus according to State policies and procedures
C. Filling Orders & Shipping
• Fills and ships orders, including those which require special handling, and ensures the proper monitoring and packaging
• May assist with filling bulk orders
• Provides oversight of shipment receiving, distribution, and courier services
D. Procurement
• Supports the intent of Executive Order 20 (2014) and the goals of the Agency Procurement Plan when making vendor-sourcing decisions for goods and services
• Uses established procedures to obtain price solicitations to determine qualified vendors; documents all contracts
• May create agency purchase orders and contracts for procurement of goods and services; examines purchase requisitions for completeness and accuracy
• Secures bids on requisitions or processes them for purchase; prepares bid invitations and recommends approvals
• Ensures local purchase items are ordered, delivered, and/or picked up in a timely manner
• Verifies that deliveries match orders, ensures correct charge coding, returns damaged items and follows up on incomplete deliveries
E. Facilities & Fiscal Support
• May provide coordination and oversight for building maintenance and housekeeping; develops, maintains, and reviews checklists of routine housekeeping/maintenance requirements; maintains a log of requests for service
• Performs competitive bidding and evaluation of custodial and repair services, as well as renovation/improvement projects
• Submits routine work order requests for service and/or maintenance
• Monitors building security and safety issues; provides guidance regarding safety and security; maintains knowledge of policies and procedures for building security and safety
• Maintains work areas in an organized and professional manner
• May oversee fleet management/maintenance and maintain/process required documentation
• May process payments, gather expenditure data, and reconcile statements according to policy and procedure; record to appropriate accounts; follow up on discrepancies and prepare reports
• Provides internal services such as mail distribution and pick-up to requested sites, as needed
Minimum Qualifications
• Knowledge of policies and procedures involved with the procurement of services, equipment, inventory management, distribution and storage of bulk products, shipping and handling guidelines, and facilities by contract or lease
• Must be physically capable of unloading, unpacking and storing supplies and equipment
• Proficient with Microsoft Office Word, Excel and Outlook
• Ability to maintain accurate databases and financial and/or inventory management software
• Excellent written and verbal communication skills to work effectively and collaboratively with a wide range of staff and community partners
Additional Considerations
• Virginia Contracting Associate certification preferred
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
HRP: The following is automatically applied by PageUp; DO NOT ADD TO POSTING
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Curt Crostic
Phone: NO PHONE CALLS
Email: curt.crostic@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.