Title: Deputy Director of Procurement
State Role Title: Procurement Manager III
Hiring Range: $105,000 - $120,000
Pay Band: 6
Agency: Virginia Department of Health
Location: Dept of Health
Agency Website: https://www.vdh.virginia.gov/
Recruitment Type: General Public - G
Job Duties
A. Performance Management (for employees who supervise others)
• Serves in a managerial/supervisory capacity and conducts performance management activities for staff
• Establishes and reviews work assignments and priorities, and resolves related issues, in conjunction with program management and Human Resource staff
• Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals
B. Compliance & Consultation
• Independently consults, analyzes, reviews, and assists with procurement activities of VDH central office programs and Local Health Departments to include purchasing activity and documentation, processing systems, and business processes
• Assesses operational efficiency and effectiveness as well as compliance with applicable procurement laws, policies and procedures
• Provides findings, operational recommendations and appropriate action, and cost recovery opportunities
• Submits reports with recommended corrective actions to senior level administrators, as appropriate
• Periodically follows up with Local Health Departments and Programs, to determine if corrective actions have been taken
• Recommends suspension or revocation of delegated purchasing authority, when warranted
• Applies extensive knowledge of the principles and practices of procurement, material operations, contract management and governmental purchasing
• Uses basic spend management reports to identify, source and contract for organizational needs
C. Procurement/Contracting
• Researches, develops, writes and/or reviews Requests for Proposals (RFP)/contracts and Invitations for Bid (IFB), defines specific requirement and proposal evaluation criteria for complex goods and services, evaluates proposals received, and negotiates and awards centralized, single, or multi-location contracts in order to maximize service levels and minimize costs for the State, using formal training and experience; many of these RFP's, IFB's will be developed for the first time requiring a very high level of expertise.
• May direct or serve as a member of a review team, using a comprehensive understanding of all procurement related functional areas and analytical, communication and investigative skills
• Assists in development of required format, purchasing methods and procedures, the goods or service industry, involved applicable laws and regulations, and evaluation criteria to assist agency personnel statewide and in drafting or writing procurement solicitations, using procurement experience, formal training and the APSPM and VPPA
• Manages/directs, develops, implements, interprets and evaluates complex procurement programs and processes
• Provides support in budget development and monthly reconciliation efforts to monitor division expenditures.
D. Subject Matter Expertise
• Researches, prepares and conducts training workshop(s) or individual training presented to purchasing, in other work units, and other officials as requested
• Provides eVA and Small Purchase Charge Card training as needed and mentors buying staff
• Serves in an advisory capacity and/or participates in the development and implementation of VDH material management training initiatives and information systems
• Assists in developing strategy and implementing policies for material management related activities
• Researches, writes, and distributes or assists in "how to" publications for use by the agency
• Receives and responds to purchasing related inquiries from vendors; provides consultant services to the agency and on procurement or related operational maters; interprets policy and procedures; and directs or participates in special projects
• Serves as an expert of procurement law, including the Virginia Public Procurement Act, and procurement principles and practice including approved methods of procurement, supplier diversity requirements, specification package development, contract management and administration principles, and small purchase programs
E. Customer Service
• Responds to requests from Local Health Departments, program managers and management for assistance, increased delegation of purchasing authority, reviews for compliance with published standards, and recommends increase or retention of authority
• Responds to special requests from State agencies and other public bodies for review, information, analyses, and activities of operational practices and procedures, written policies and procedures, forms, solicitations, etc., and offers suggestions as appropriate
• Plans, manages, and/or participates in special projects and/or initiatives and may attend various committees, meetings, staff as assigned by the manager and/or independently as required
• Assists with diverse task force activities and committees designated by management
• Supports the intent of Executive Order 20 (2014) and the goals of the Agency Annual Swam Procurement Plan when making vendor sourcing decisions for goods and services; ensures that the agency is following the SWaM set asides for the purchasing of goods and services and is the SWAM Champion for the agency; ensures that purchases of goods and services follow the Set-aside for Award Priority in the APSPM 3.10
Minimum Qualifications
• Comprehensive knowledge of state and federal procurement policies and procedures
• Considerable knowledge of the principles and practices of public administration/business management, finance, procurement, and contracting
• Experience managing programs and providing supervision of staff
• Knowledge of FOIA principles related to procurement activities, considerable knowledge of contract law and experience in Procurement and Materials Management
• Substantial knowledge and use of statewide central electronic procurement system, financial systems and warehouse management systems
• Complete knowledge and application of best practice contract management and administration principles
Additional Considerations
• Certified Public Purchasing Officer (CPPO) or Certified Purchasing Manager Certifications (CPM) or a Virginia Contracting Master (VCM) are desirable
• Knowledge and use of agency specific resource planning systems
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.
Contact Information
Name: Rose Sandra Bose
Phone: 804-998-7871
Email: rose.bose@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.