Title: Assistant Business Office Manager

State Role Title: Admin and Office Spec III

Hiring Range: $60,000 - $65,000

Pay Band: 3

Agency: Dept of Veterans Services

Location: Puller Veterans Center

Agency Website: www.dvs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Assistant Business Office Manager is responsible for assisting in the administration and fulfillment of all duties relating to the Business Office.

Billing
Bill Medicare B claims and follow-up with adjustments. Manually bill Medicare Replacement if needed. Bill Long Term Care Insurance and Medicare co-insurance. Complete Ancillary’s and do monthly billing to residents. Do collections and letters to overdue private pay. Pull and report patient liabilities to be signed off on. Compile and complete VA billing for the end of the month. Get reports to the VA and submit to OB10 to be paid.

Posting Cash
Post cash for Accounts Receivable to correct accounts.

Reports/Paperwork
Balance daily census. Complete adjustments and other paperwork for billing purposes. Midnight census to Nursing Supervisor to track admission/discharges.

Admission Paperwork
Compile admission paperwork for Business Office files and packets to be sent to the VA. Balance and complete reports for VA billing at beginning of month.

Resident Trust Fund Administer the Residents Trust Fund in the absence of the Business Office Assistant. Writes up Resident Fund deposit.

Other Duties
Performs other duties as may be assigned that are within the Business Office department’s mission and as situations warrant in meeting the overall needs of the facility.

May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Serves in the AOC rotation.

Minimum Qualifications

High School Diploma or equivalent
Experience working with Medicaid/Medicare
Healthcare experience

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided with a confirmation of receipt when your application and / or resume is submitted successfully. Please refer to "your application" in your account to check the status of your application for this position.

The commonwealth does not provide sponsorship; therefore, applicants must be a Citizen or National of the United States, a lawful permanent resident, or an alien authorized to work.

Excluding current DVS employees, the selected candidate must pass a criminal background check.

For consideration for this position, candidates MUST apply online at wwww.jobs.virgnia.gov. Applicants are encouraged to be specific regarding job-related knowledge, skills, and abilities. Resumes are encouraged but do not substitute submittal of the online application. Applications submitted via postal mail, email, or fax will not be considered. Please contact Human Resources if you need assistance.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative hiring process. To be considered for this opportunity, applicants will need to provide their Certificate of Disabilities (COD) provided by the Certified Rehabilitation Counselor within the Department of Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable to DARS to get their Certificate of Disability.

If you need to obtain a Certificate of Disability, use this link:
https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019

Contact Information

Name: Beth Rinker

Phone: Beth.Rinker@dvs.virginia.gov

Email: Beth.Rinker@dvs.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.