Title: Contract Monitor - Hourly - Leesburg AHQ
State Role Title: Transportation Operator III
Hiring Range: $25.64 - $41.66
Pay Band: NV 3
Agency: VA Dept of Transportation
Location: Loudoun Residency
Agency Website: www.vdot.virginia.gov
Recruitment Type: General Public - G
Job Duties
This position is an hourly/wage position. Wage employees may not work more than 29 hours per work week on average over the course of a year and are limited to 1,500 hours withing a 12-month period. No state benefits are provided.
NO CDL required.
Position specific responsibilities and duties will include, but not limited to:
•Oversee the work and response of contract staff to ensure installations, maintenance, repairs, operations, traffic control, and any emergency response actions are performed correctly and in compliance with related manuals and policies. Assist the supervisor to compile data and reports, and coordinate activities with other team members.
• Track inventory and manage purchasing needs for timely procurement. Maintain inventory control in asset management system. Coordinate with other personnel on data entry, to include work orders, parts requests, equipment, etc. Comply with established inventory data management policies and procedures.
• Promote and ensure the upkeep of assigned equipment and tools. Restock supplies and refuel vehicles. Perform preventative maintenance of assigned equipment. Conduct routine inspections of vehicles consistent with established policies and procedures. Collect on location field data and condition of structural and/or equipment assets. Enter information to database and generate reports. Follow all applicable guidelines and policies.
• Operate equipment and perform heavy manual labor in daily maintenance and emergency operations to include snow and ice removal, storm debris clean-up, accidents, etc.
• Maintain records of work performed by contractors and produce or provide information for reports. Record daily activities such as proper charge codes for timesheets, vehicle rentals, materials, and a daily checklist for equipment and work activities. Conduct hands-on training.
• Prepare and review documentation covering contract activities, quantity and cost of work, progress, etc. Check and prepare progress reports and daily and weekly pay documents and submit to appropriate staff. Ensure contractor meets work zone safety and other safety requirements during maintenance operations. Monitor contract expenditures against budget allocations. Estimate quantities and assist in preparing and developing future SAAP and ASD contracts. Communicate with contractors, public and utility companies. Respond to inquiries and concerns.
• Perform duties, tasks, activities and/or projects as assigned.
Required skills for job & position:
• Skill in the use of computers and software programs to include construction management and financial software.
• Ability to perform complex mathematical and geometric calculations.
• Ability to follow verbal and written instructions.
• Ability to communicate effectively verbally and in writing, as well as work effectively with contractors.
• Skill in the use of a variety of communications equipment and computers.
• Ability to collect, complete and analyze data accurately and timely and prepare reports.
• Knowledge of work zone traffic control standards and techniques as described in the VA Work Area Protection Manual.
• Ability to read, analyze and interpret contracts, contract terms and specifications; road and bridge specifications; and associated regulations in highway maintenance.
Licenses and certifications for job & position:
• DEQ: Inspector for Erosion Sediment Control (ESC IN)
• Intermediate Work Zone Traffic Control Safety
• Flagger
VDOT is an emergency response agency, and this position is the core of this requirement, therefore you will work outside of normal work hours during emergency operations. All employees are required to work in emergency situations, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs.
Minimum Qualifications
• Ability to perform heavy manual labor.
• Ability to monitor the work of others.
• Ability to obtain Intermediate Work Zone Safety and Flagging certification and Erosion and Sediment Control certification within 12 months of employment.
• Ability to read, analyze and interpret contracts, road and bridge specifications and associated regulations in highway maintenance.
• Ability to collect and analyze data and prepare timely and accurate reports.
• Knowledge of roadway construction, maintenance, and repair techniques, practices, and equipment.
• Skill in the use of computers and software programs.
• Knowledge of inspection procedures.
• Safety shoes required.
Additional Considerations
• A combination of training, experience, or education in Transportation Operations or related field desired.
• Skill in the use of automated construction management and financial software.
• Skill in roadway maintenance, construction, and equipment operations.
• Possession of valid CDL and DOT medical card a plus but not required.
• Knowledge of monitoring and inspecting contractors or overseeing the work of others.
• Possession of Intermediate Work Zone Safety, Flagging and Erosion and Sediment Control certifications.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
This position is designated as essential, employees are required to work in emergencies, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs to include working in severe weather.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the PageUp System. State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application and/or resume. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility.
RMS/PageUp provides a confirmation of receipt when your application is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance, benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application. VDOT is an Equal Opportunity Employer. For more information, please visit “Information for VDOT Employees and Applicants” at: http://www.vdot.virginia.gov/policies/employees/.
We have Shared Values and a Code of Ethics: your success in our organization depends upon modeling these values, therefore please access the following link: https://www.vdot.virginia.gov/about. Click on Mission statement, shared values, and code of ethics to review them and if in agreement, we welcome you to apply.
All candidates selected for an interview may be required to perform a skills demonstration as part of the interview process.
Fingerprint-based background checks, references, work history, and DMV records will be verified prior to employment. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available. VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit “Information for VDOT Employees and Applicants”: http://www.vdot.virginia.gov/policies/employees/.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.dars.virginia.gov/drs/pathways/PWContact.aspx, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Cheri Kelly
Phone: 703-259-1780
Email: cheri.kelly@vdot.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.