Title: Medicolegal Administrative Specialist - Western (MEX09)

State Role Title: Administrative Office Specialist III

Hiring Range: $19.75-$22.00/hr

Pay Band: 3

Agency: Virginia Department of Health

Location: CHIEF MEDICAL EXAMINR-WST

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. VDH is made up of a statewide Central Office in Richmond and 33 local health districts.

The Virginia Department of Health, Office of the Chief Medical Examiner (OCME), Western
District, located in Roanoke, Virginia, is seeking a wage Medicolegal Administrative Specialist. This position is responsible for receiving in-person, telephone, or written inquiries regarding death investigations of the Virginia Office of the Chief Medical Examiner. Additionally, this position will support the district’s medicolegal administrator and the forensic pathologists with correspondence and other administrative/fiscal/personnel duties as needed. Duties include reception, greeting, and screening visitors, correctly responding to requests for information/assistance for a wide variety of community partners to include grieving families/friends of the decedent, public safety, Commonwealth attorneys, public health officials, private attorneys, funeral industry partners, insurance companies and others. May also require occasional travel throughout the district and state, the ability to respond to disaster events as requested, ability to traverse rocky, uphill, or otherwise unstable geographic locations. Please note: This position works in a morgue/forensic death investigation environment. There may be occasions in which job expectations require the incumbent to conduct duties in the morgue while forensic examinations are ongoing.

Wage employees are subject to the following conditions of employment:
• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need.

Minimum Qualifications

• Knowledge of administrative and office principles and practices
• Proficient in the use of automated systems, word-processing, importing data
into spreadsheets, creating new spreadsheets, manipulating data in existing
spreadsheets, presentation software, proofreading and editing correspondence
and reports, and creating PowerPoint presentations
• Ability to successfully interact and communicate with all levels of agency staff,
government officials to include law enforcement and Commonwealth’s
attorneys, local/state/federal legislators, and the general public, orally and in
writing
• Ability to work independently, be self-motivated, maintain confidentiality and
deal with sensitive issues, requiring discretion and sound judgement

Additional Considerations

• Experience in administrative/office or medical/morgue setting
• Understanding of the operations of state government, such as relevant
programs, policies, and Virginia Code.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Az'Jalaiyah Scott

Phone: N/A

Email: AzJalaiyah.Scott@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.