Title: Administrative Assistant- Biology Department

State Role Title: Admin and Office Spec III

Hiring Range: Based on qualifications & experience

Pay Band: 3

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

Virginia Military Institute is excited to announce we are accep.ng applications for a Full-Time
Administrative Assistant to help provide support to the Biology Department.
Job Duties:
• Performs a variety of administrative support for the department, requiring well-developed
interpersonal, organizational, and technical skills.
• Ensures optimum efficiency and accuracy of office operations.
• Assists in maintaining student records, organizing faculty and student meetings, planning events,
preparing and filing departmental correspondence, submitting textbook orders, preparing travel
forms, arranging travel, reimbursement requests, managing records and the department budget,
collecting data, maintaining inventories, and other responsibilities defined by the department
head.

Minimum Qualifications

Minimum Qualifications:
• Applicants should enjoy working with a diverse group of students and faculty
• Excellent written, oral and listening skills
• Demonstrated proficiency in computer skills; Microsoft Word, Excel, and Outlook.
• Office work environment experience in the Higher Education

Additional Considerations

Additional Qualifications:
• Prior experience in an academic environment
• Experience with State of Virginia Procurement system (EVA)

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications are accepted until the position is filled. Please include a resume, letter of interest, and
contact information for 3 professional references

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: hroffice@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.