Title: Office Manager - Culpeper Battlefields State Park

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $49,000 - $69,216

Pay Band: 4

Agency: Dept Conservation & Recreation

Location: Culpeper Battlefields SP

Agency Website: https://www.dcr.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth.

Virginia’s award-winning state park system, a division of DCR, boasts an incredible and diverse array of natural, cultural, historical, and recreational resources including parks in the mountains, on the ocean, on the Chesapeake Bay, on 8 major rivers, on 4 major lakes, 4 rail trails, 3 battlefield sites, and 32 sites listed on the National Historic Registry. Our parks encompass over 75,000 acres, offering campsites, cabins, trails, shorelines, lakes and ponds, international dark sky sites, and over 20,000 educational programs and workshops each year.

DCR is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure. Culpeper Battlefields State Park is accepting applications for an Office Manager.

Located in Culpeper County, Culpeper Battlefields State Park is currently under development. When complete, the park will protect, preserve, and interpret the history of five separate battles that occurred in and around Culpeper during the Civil War, as well as the impact the war had on the local community. The park will include several separate land management units that will protect significant cultural landscapes while providing hiking and equestrian trails and interpretative signage.

As the Office Manager, you will provide administrative support in keeping with the park mission to conserve the natural, scenic, historic, and cultural resources of the Commonwealth and provides recreational and educational opportunities consistent with the good stewardship of these lands, waters, and facilities for future generations.

Primary job duties include:

• Identifying priorities of the park and developing standards and objectives for administrative processes.
• Coordinating a variety of business functions including budget development and monitoring, financial and account management, human resource management, records management, procurement, and administrative activities such as project tracking and reporting.
• Maintaining and tracking accounts payable, processing wage employment to include knowledge of proper calculations for payroll certification.
• Handling new hire paperwork and knowledge of documents such as the I-9 or E-Verify; and managing the park work plan with the annual budget.

DCR offers paid leave; 13 paid holidays; medical, dental, vision, and life insurance; as well as retirement plans including 401a Cash Match and 457 Deferred Compensation Plan. DCR is also a federally recognized Public Service Loan Forgiveness (PSLF) employer and a certified Virginia Values Veteran (V3) employer.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Experience in a customer service and/or public relations environment.
• Strong interpersonal skills to communicate effectively with diverse audiences.
• Familiarity with a variety of office equipment and systems such as computers, Microsoft Office (Excel, Outlook, Word, Publisher), Canva, printers, copiers, and calculators.
• Cash management, merchandise, and/or retail sales experience.
• Experience with procurement, contracts, bookkeeping, budget management, and records retention.
• Supervisory experience to include training and performance management.

Additional Considerations

• Work experience in state/local government or similar environment. 
• Experience in recruiting, hiring, supervising staff, and managing related administrative processes, including scheduling, timesheets, payroll, and hiring documentation.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applications will only be accepted on-line through the State Job website. DCR does not accept applications, resumes, cover letters, etc. for this vacancy in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience. Applications must include all work history and references. To be considered for an interview, the candidate must demonstrate the minimal qualifications within their application or resume.

Selected candidate(s) for positions within Virginia State Parks will be required to satisfactorily complete a criminal history background check.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service) are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people
  • Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins, and yurts are included; one night yurt stays only receive a 25% discount.

Minorities, individuals with disabilities, veterans, and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: Human Resources

Phone: N/A

Email: hr@dcr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.