Title: Deputy Clerk - Frederick/Winchester General District Court
State Role Title: Deputy Clerk
Hiring Range: $41,515
Pay Band: UG
Agency: Supreme Court
Location: CSU 26 - Winchester
Agency Website: www.vacourts.gov
Recruitment Type: General Public - G
Job Duties
Job Summary – The Accounting Deputy Clerk (Grade 9) is assigned fiscal responsibilities in a high-volume office serving two jurisdictions with frequent, critical deadlines. This position must ensure court’s instructions are executed correctly and legal and financial documents are prepared with accuracy and in accordance with state and local policies. This position is responsible for automated accounting and financial management activities to include proper recording of all financial transactions.
Essential Duties & Responsibilities – Duties and responsibilities include but are not limited to the following: Collects or disburses fines, costs, bonds, restitution, etc. and enters daily deposits in system. Reconciles monthly bank statements, prepares and assists clerk in preparing financial and budget reports as needed. Additional responsibilities include answering phones, accessing fines and costs, receipting payments as needed, manage and maintain community service, maintain Tax Setoff program and process copy requests. Assumes additional responsibilities as required by management.
Minimum Qualifications
High School diploma or equivalent required plus additional course work in such areas as accounting, bookkeeping, and data processing is recommended. Knowledge of court/criminal justice system is a plus. Applicants will have considerable court, business, or office related experience. Applicants should be highly organized and possess significant knowledge, skills, and abilities in personnel management, time management, and performance management. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required.
Additional Considerations
Proficiency in Word and Excel is preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Charlisa Clarke
Phone: No Calls
Email: humanresources@vacourts.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.