Title: Executive Secretary Senior: Virginia Parole Board #00015

State Role Title: Admin and Office Spec III

Hiring Range: $39,768 - $56,453

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Virginia Parole Board

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

To provide support to the Virginia Parole Board as it manages discretionary parole, conditional release, and supervision of persons on parole or release in the best interest of the Commonwealth of Virginia with due regard for public safety, respect for victims of crime, and the suitability of offenders for parole or release. The Parole Board reviews all petitions for clemency and makes recommendations on granting clemency to the Governor's Office.

The Executive Secretary Sr. is responsible for providing administrative and clerical support to Parole Board members. This includes administering the appeal/reconsideration process, managing the Board appointment process, implementing revocation and Parole Decisions, acting as a backup receptionist for Parole Board, and manages the
geriatric review process.

Minimum Qualifications

Experience researching and analyzing data in order to reach logical conclusions and prepare routine reports. Demonstrated skill in the use of Microsoft Office to include Word, Excel and Outlook. Experience inputting data into an automated database other than MS Office. Ability to prioritize work, meet deadlines and complete tasks in a timely manner. Experience communicating with customers, employees, and other individuals to answer questions, disseminate or explain information in a courteous manner.

Additional Considerations

Considerable recent experience providing customer and administrative support to include word processing, filing and other related duties in a professional office setting. Administrative experience in a criminal justice, court, or law office setting. Prefer experience working in a Probation and Parole office.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-641-9840

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.