Title: Sponsored Programs Administrator

State Role Title: Administrative - Lecturer

Hiring Range: UG

Pay Band: UG

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: Agency Employee Only - A

Job Duties

Virginia Military Institute (VMI) is accepting on-line applications for a Sponsored Programs Administrator (SPA) from current VMI employees. Working under the supervision of the Associate Dean for Academic Administration and Planning, the SPA will be responsible for assisting in the procurement of extramural support for emerging research and academic programs. The ideal candidate will have proven administrative and communication skills, as well as experience in applying for extramural grants. Specific responsibilities are as follows:

• Work with faculty, academic departments, and the Director of Innovation Programming to identify fundable research and program ideas and to locate sources of funding for these activities;
• Assist faculty and staff in preparing and submitting grant proposals including budget development, compliance review, and adherence to standards of best practice;
• Work closely with the VMI Foundation’s staff to coordinate sponsored program/fund raising activities;
• Develop working relationships with private and government funding agencies, and seek funding from these agencies in support of the Institute mission;
• Serve as the administrator for Institute-administered grants and research contracts;
• Review all extramural research proposals, and make recommendations to the Director of Research and to the Associate Dean for Academic Administration and Planning as to approval/disapproval;
• Work with the VMI Research Laboratories and its Director of Research as required on matters related to grant proposal submission and project management;
• Work with the Government Relations Director and others in support of economic development initiatives;
• Develop informational sessions, workshops, and outreach programming related to the pursuit of external funding;
• Perform other duties and projects as assigned by the Associate Dean for Academic Administration and Planning.

Minimum Qualifications

• Minimum of a Bachelor's degree (Master’s degree preferred), preferably in business administration or related field;
• Intermediate skill level in all Microsoft Office programs (Outlook, Word, Excel, PowerPoint, etc.);
• Exceptional interpersonal skills, including the ability to interact and work effectively with a wide variety of constituencies, such as academic leadership, faculty members, foundation personnel, and federal and state officials;
• Highly effective verbal and written communication skills, including strong presentation skills;
• Strong online research skills;

Additional Considerations

• 3-5 years experience in grant writing/sponsored program administration and demonstrated experience in preparing proposals for NIH, NSF and/or other federal funding agencies preferred;
• Certified Research Administrator (CRA) Certification preferred but not required.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This is a full-time, 12-month position with a generous benefits package. Competitive starting annual salary is based on qualifications and experience.

Candidates should include a cover letter, resume and the names and telephone numbers of three professional references. Review of applications will begin on July 25, 2025 but on-line applications will be accepted until the position is filled.

Contact Information

Name: Tamara Wade

Phone: 540-464-7322

Email: hroffice@vmi.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.