Title: Accounts Payable Accountant #00251

State Role Title: Financial Services Spec I

Hiring Range: $60,000 -$65,000

Pay Band: 4

Agency: Dept of Emergency Management

Location: VDEM Headquarters

Agency Website: https://www.vaemergency.gov/

Recruitment Type: General Public - G

Job Duties

The role of the Accounts Payable Accountant involves providing financial, administrative, and clerical support to the organization. This is an accounting position in a high-volume Accounts Payable unit that is responsible for processing payments, refunds to vendors and other state agencies for a variety of goods and services ensuring timeliness and accuracy. This position is also responsible for compiling and preparing statistical and financial data for internal and external customers as well as provide financial reconciliation. Conducts vendor account reconciliations and ensures errors are corrected when identified in a timely manner.

The Accounts Payable Accountant performs accounting duties in accordance with Commonwealth Accounting Policy and Procedures (CAPP) Manual guidelines, state laws, federal laws, and agency policies and procedures. Coordinates reviews of agency internal controls, ensures policies and procedures are up-to-date and being followed, and maintains compliance with all CAPP requirements.

Minimum Qualifications

- Working knowledge of fiscal processes and procedures as they relate to state & federal government.
- Working knowledge of vendor payment processes, travel reimbursements, journal entries, vendor reconciliations and revenue processing .
- Working skill with office operational principles, office equipment and use of standard business forms and filing systems Working skill in keyboarding.
- Demonstrated ability automated accounting systems and spreadsheet applications (Microsoft Office Suite-Word, Excel).
- Demonstrated ability to perform detailed work with numerical and statistical data.
- Demonstrated ability to maintain complex fiscal data using spreadsheets, manual and automated ledgers
- Demonstrated ability to balance and reconcile accounts .
- Demonstrated ability to perform detailed work using prescribed procedures.
- Demonstrated ability to interpret, explain and apply policies, procedures and state and federal laws and regulations.
- Demonstrated ability to assemble, analyze, and prepare technical reports and summaries covering complex financial and grants processes.
- Demonstrated ability to research and resolve issues in a timely manner
- Demonstrated ability to develop and present financial data to Division employees.

Additional Considerations

- An equivalent combination of training and experience in accounting or a related field to perform the duties of the position is preferred.
- Experience in state government, especially in using CARDINAL, a plus.
- Experience working with Commonwealth of Virginia ARMICS requirements is a plus.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Applications will only be accepted on-line through the State Job website. Applications must include all work history and references. The decision to interview an applicant is solely based on the information provided in the application materials. Therefore, it is essential to provide enough information to make this assessment.
Employment is contingent upon satisfactory results of a fingerprint-based criminal history background check, Division of Motor Vehicle check, employment reference check, and E-Verify. The selected candidate must complete a State of Personal Economic Interests as a condition of employment, if applicable (Va. Code 2.2-3114). Other financial, credit, driving, or degree verification checks prior to employment may be required for certain positions. A one-year probationary period is required of all newly hired and re-hired Commonwealth of Virginia employees.
The salary for this position is negotiable up to the maximum hiring range listed in this posting. Offers will not be made outside of the hiring range. This is a restricted position due to the funding source.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply.
VDEM does not provide sponsorship to prospective or current employees. Applicants applying for a position with our agency must be legally authorized to work in the United States at the time of employment.

The Virginia Department of Emergency Management is an Equal Opportunity Employer.

Contact Information

Name: Human Resources

Phone: (804) 366-7942

Email: Recruitment@vdem.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.