Title: Administrative Office Specialist - #ARS00574

State Role Title: Admin and Office Spec III

Hiring Range: $38,178 commensurate with experience.

Pay Band: 3

Agency: Dept for Aging & Rehab Svcs

Location: Aging & Rehab Svcs

Agency Website: https://www.dars.virginia.gov

Recruitment Type: General Public - G

If working on a team with a focus on client success sounds like something you are interested in, then this is the place to be!

Job Duties

In partnership with people with disabilities, the DRS Field Rehabilitation Services Division assists individuals with disabilities to make informed choices that will maximize their employment through coordinated service delivery. DRS staff will assist the Workforce Network to deliver quality workforce services to individuals with disabilities who want to work and employers seeking to hire them to the extent that this provides benefit to the DRS program.

DARS is seeking an Administrative Office Specialist to perform the following job duties:

Case management support:

Provide case management assistance with comprehensive vocational rehabilitation services which result in employment and enhanced independent living.

Administrative/Fiscal Management:

Responsible for daily administrative operations of direct customer service delivery office.

Office Services Support:

Performs a variety of clerical/administrative tasks to support office maintenance and operation.

Case documentation:

In a quality manner, concisely documents the provision of services reflecting maximum customer input into the decision-making process.

Other duties and/or special projects as assigned.
Completes duties and/or projects as needed or directed by supervisor.

Minimum Qualifications:

The ideal candidate will have:

Knowledge/Experience -

• Experience in human service delivery methods.
• Working knowledge of office procedures, tracking systems and work task organization. 
• Working knowledge of Windows based computer software or similar word processing software. 

Skills/Abilities -

• Demonstrated ability to establish and maintain effective working relationships with individuals from varying social and economic environments; to communicate effectively orally and in writing.
• Ability to interpret and apply established policies and procedures in the provision of services.
• Ability to organize and manage multiple and sometimes unrelated responsibilities in a timely manner; to prioritize duties and exercise good judgement following established policy and procedures.

Additional Considerations:

• Experience with financial transactions, bookkeeping, procurement, accounts payable, and the processing of invoices.

Special Instructions

• This has been designated a sensitive position under Va. Code § 2.2-1201.1.
• A fingerprint-based criminal history check will be required of the finalist candidate.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act. Contact recruitment@dars.virginia.gov for assistance.

Minorities, Individuals with disabilities, Veterans, AmeriCorps, Peace Corps, and other National Service Alumni are encouraged to apply.

To Apply:

Equal Opportunity Employer State applications will only be accepted as submitted online by 11:55 p.m. on the closing date through the Commonwealth of Virginia’s New Recruitment Management System. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. PageUp will provide you with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information:

Name: Human Resources

Email: Recruitment@dars.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.