Title: Program Card Coordinator

State Role Title: Admin and Office Spec III

Hiring Range: Starting at $16 per hour (wage to commensurate with experience)

Pay Band: 3

Agency: Dept of Wildlife Resources

Location: Dept of Wildlife Resources

Agency Website: www.dwr.virginia.gov

Recruitment Type: General Public - G

Job Duties

The incumbent in this position would be responsible for administering the Agency’s Small Purchasing Charge Card (SPCC) program as well the Voyager vehicle card program in compliance with the Commonwealth’s SPCC Program Policies and Procedures issued by Virginia Department of Accounts. Card administration program activities, include card issuance and closure, user setup and maintenance, and issue resolution. Responsible for completing required cardholder management activities in the card issuer’s system, currently Bank of America, as well as any internal system the Agency utilizes. Oversees distribution of new/replacement cards to cardholders. Acts as primary point of contact for agency cardholders, approvers and reviewers, and support resolution of cardholders, merchants, transactions and programmatic issues. Maintains complete records of SPCC program and cardholder management activities. Oversees the record retention process for cardholders and transaction documents. Prepares and submits monthly certifications and annual reports to DOA, as well as other reports as necessary for audit and effective program management purposes. Reviews various PCard program reports and performs analysis to ensure compliance with State, Federal and Agency policy and proactively improve PCard program. Coordinates with Director of Planning & Finance or designee to perform required program management and auditing activities. Manages cardholder training program and enforce retraining/suspension/revocation of non-compliant cardholders.

Minimum Qualifications

* Strong background in purchasing, or procurement experience.
* Skill in effective use of applicable technology/systems including proficiency with ERP/Financial Systems and MS Office applications, particularly with MS Excel and Outlook.
* Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
* Ability to work cooperatively with others and independently.
* Ability to demonstrate, understand, apply, and adhere to all policies and procedures as written.
* Skill in interpersonal relationships, including using tact, patience, and courtesy.
* Skill in complex problem solving and reviewing related information to develop and evaluate options and implement solutions.
* Ability to compile, organize, interpret, and communicate accounting data and results concisely.
* Ability to reconcile data entry to source documents and review work for accuracy.
* Ability to prepare oral or written communications, such as presentations, reports, and documents.
* Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
* Ability to accurately prepare and maintain auditable records, files, and reports.
* Ability to adapt or modify processes in response to changing circumstances.

Additional Considerations

* At least one (1) year Purchasing Card Program experience within state government preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Applicants who submit an incomplete application or an application without an attached resume will not be considered eligible for an interview.
Ensure that all required documents and your completed application are submitted online by 11:55 PM on the 'Job Close Date' to be considered for this excellent career opportunity with Virginia's Department of Wildlife Resources.
Faxed, emailed, and mailed applications will not be accepted for consideration.
Cover letters will be accepted in conjunction with completed application and resume.
DWR is an equal opportunity employer who values diversity in the workforce. All qualified applicants are afforded equal opportunities without regard to race, sex, color, national or ethnic origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability. Reasonable accommodations are available to applicants with disabilities, if requested during the application and/or interview process. If accommodations are needed with, he application and/or interview, please contact Human Resources Office at 804-367-0243.
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
DWR is a proud member of Virginia Values VETERAN PROGRAM. Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use the link:
https://www.vadars.org/dars/cpid/PWContact.aspx. Or call DARS at 800-552-5019 or DBVI at 800-822-2155.

Contact Information

Name: Marlo Gibson

Phone: 8043670243

Email: careers@dwr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.