Title: Apprenticeship Coordinator (R1478)
State Role Title: Prog Admin Specialist II
Hiring Range: $65,000 - $80,000 annual salary plus benefits
Pay Band: 5
Agency: Southwest VA Higher Educ Ctr
Location: Southwest Va Higher Ed Center
Agency Website: https://www.swcenter.edu
Recruitment Type: General Public - G
Job Duties
ABOUT THE ORGANIZATION
The Southwest Virginia Higher Education Center, a GREAT PLACE, doing GREAT THINGS, because of GREAT PEOPLE, is seeking applicants to fill an Apprenticeship Coordinator position. This is a full-time/salaried position with benefits. Restricted Position: This position is grant funded with funding expected to last up to 3 years. The position could continue subject to receipt of additional funding and continued business need.
Examples of benefits provided include paid time off that includes 13 holidays, annual leave, sick and personal leave. Other leave may be available based on eligibility and includes parental leave, military leave, civil and work related leave, and school assistance and volunteer service leave. Membership in the Virginia Retirement System, access to medical, dental, vision and hearing insurance, along with prescription drug coverage. An employee assistance program is available, as are flexible spending accounts, premium rewards, and wellness programs. Group life and optional life insurance is also available. The Center also offers an educational assistance program that provides assistance for college/university tuition once program eligibility requirements are met. Employment may also qualify the employee to receive student loan forgiveness through the Public Service Loan Forgiveness Program. Additional benefit information is available at https://www.dhrm.virginia.gov/employeebenefits
ABOUT THE POSITION
Restricted Position: This position is grant funded with funding expected to last up to 3 years. The position could continue subject to receipt of additional funding and continued business need.
The Apprenticeship Coordinator plays a vital role in apprenticeship program support and growth in the Southwest Virginia region. This position involves promoting and expanding apprenticeship initiatives by collaborating with employers, higher education institutions, workforce and economic development directors and other stakeholders. Key responsibilities include:
• Employer Engagement: Act as the main contact for employers, supporting them in program development and the registration processes to become an apprenticeship program sponsor.
• Outreach: Conduct targeted outreach to both potential apprentices and employers to build awareness of the benefits of apprenticeship and increased engagement in apprenticeship opportunities.
• Program Support: Provide technical and administrative support across all areas of the program, ensuring smooth communication and record-keeping.
• Collaboration: Work closely with higher education institutions and/or other educational partners to coordinate related technical instruction (RTI) scheduling and delivery.
• Research and Evaluation: Conduct research on best practices and regional workforce needs to inform program expansion and improvement.
• Customer Service: Ensure exceptional service to employer partners and potential apprentices, facilitating institutional processes with minimal hassle.
By actively engaging with both apprenticeship candidates and employers, the coordinator contributes significantly to the growth and success of apprenticeship opportunities in the region. The incumbent may also be asked to instruct or facilitate relevant related courses or learning opportunities, as appropriate. The incumbent will also perform other related duties in the furtherance of the Center’s educational and workforce development mission.
Minimum Qualifications
• Work experience delivering training in a business industry environment or experience developing or supporting economic and workforce development programs.
• Experience demonstrating the ability to be nimble and responsive to industry needs.
• Experience demonstrating strong interpersonal skills with the ability to provide effective customer service to diverse constituents, including employers, higher education faculty and staff, students/apprentices, workforce and economic development professionals.
• Ability to effectively manage projects from concept development through program implementation.
• Ability to maintain confidentiality of information.
• Ability to demonstrate attention to detail.
• Experience demonstrating time management skills, the ability to respond to changing priorities, and the ability to prioritize workload in a deadline driven environment.
• Ability to conduct research, draw sound conclusions, and report findings.
• Experience demonstrates the ability to work independently with minimal supervision as well as work appropriately in team environment exhibiting cooperative working relationships and a positive attitude
• Experience communicating orally with demonstrated ability to make effective presentations to large audiences and experience demonstrating the ability to communicate in writing with demonstrated ability to prepare reports and other similar forms of documents.
• Excellent computer skills as evidenced by experience with Microsoft Office products, including Outlook, Excel, Word, and being acquainted with data entry processing.
Additional Considerations
• Knowledge of apprenticeship program best practices and current topics
• Knowledge of higher education programs and other educational programming related to workforce training
• Knowledge of budget and resource management.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Special Requirements:
• Finalists for this position will be required to undergo a criminal history background check.
• Valid driver's license required in order to travel to off-site events or must have reliable transportation to get to job related activities.
• The incumbent must be able to work a variable schedule, which may include evenings, weekends, and holidays.
You may apply for this position at jobs.virginia.gov. AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY. More information is also available at www.swcenter.edu/employment.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the state application form, and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
“The Southwest Virginia Higher Education Center is dedicated to recruiting, supporting, and maintaining a competent and diverse work force”
Equal Opportunity Employer
Contact Information
Name: Taris Harmon
Phone: 804-292-6482
Email: taris.harmon@dhrm.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.