Title: Medical Administrative Assistant

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Va Center for Behavioral Rehab

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

Ensures a positive and cohesive flow of patients in the medical clinic. Coordinates medical department internal schedules using computer software. Maintains professional and positive rapport with medical providers, security, and co-workers.

Minimum Qualifications

Knowledge of medical terminology; medical transcription practices.
Familiar with standard medical records management.
Ability to perform confidential administrative and facility activities.
Excellent written, oral, and professional communication skills.
Demonstrates ability to research a wide variety of issues and compile findings in written reports and computerize spreadsheets.
Experience with Microsoft Office applications.
Demonstrates ability to interpret and apply basic policies and procedures.
Ability to work independently, set priorities, effectively organizes work and manages multiple tasks/activities, meeting established deadlines.
Show attention to detail and accuracy. Good problem-solving and decision making skills.

Additional Considerations

Experience in a forensic mental health or comparable setting preferred. Experience working with Sex Offenders preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Jessica Aliff

Phone: 804-766-3326

Email: jessica.aliff@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.