Title: Grants Administrator

State Role Title: Financial Services Spec I

Hiring Range: $75,161

Pay Band: 4

Agency: Virginia Department of Health

Location: VIRGINIA BEACH HQ

Agency Website: jobs.virginia,gov

Recruitment Type: General Public - G

Job Duties

The ideal candidate for this position is a detail-oriented and team-driven professional with experience managing federal grant compliance. We are seeking someone who possesses strong skills in inclusive stakeholder management, collaborative work product development, and comprehensive grant management across federal, state, and private funding sources. Additionally, the candidate should demonstrate exceptional writing abilities, effective deadline management, and proven experience with grant applications.

This position will be responsible for Grants Management, Team Leading, Quality Assurance &Technical Assistance.

Grants Management
• Ensures all grant applications are submitted timely with accurate information.
• Ensures all levels of approval have been obtained prior to submitting all official federal reports.
• Serves as a liaison between the offices and the project officers for all budget related questions.
• Provides periodic reports to supervisor regarding program activities, resource issues and program outcomes.
• Monitors and tracks reporting requirements and assures requirements are fulfilled within established timeframes

Team Lead
• Provides guidance and training to Grants Specialists
• Develop processes and procedures to assure consistent and accurate practices within team
• Leads efforts to assure consistent processes and practices are utilized and policies implemented throughout the team of Grants     Specialists
• Provides policy interpretation and guidance to program managers and Grant Specialists on non-routine or complex matters

Quality Assurance & Technical Assistance
• Guides and facilitates program managers in the development and preparation of grant proposals and agreements to assure compliance     with applicable policies and procedures
• Monitors compliance for assigned grants, assuring adherence to applicable policies and laws, processes and that grants are managed     within established timelines and budget requirements
• Provides consultation to program managers on best practices and grant compliance
• Reviews proposals for correct format and compliance requirements.

Minimum Qualifications

• Considerable knowledge of federal/state grants and contracts management laws, rules, regulations and guidelines and of generally accepted accounting principles and practices.
• Knowledge of budgeting policies, procedures and practices; contract law; auditing standards; computer programs such as Microsoft Excel, Word, PowerPoint and Access.
• Experience with relational data bases and automated financial systems. Demonstrated analytical skills, proficiency in problem solving, organizing and coordinating.
•  Demonstrated ability to read and interpret grants, contracts and MOAs; to prepare budgets and monitor fiscal transactions, provide technical assistance on complex issues, negotiate effectively and compile financial information and projections.
•  Excellent oral and written communication skills.
•  Ability to lead technical staff, organize and prioritize work and work within deadlines.

Additional Considerations

    •  Experience in federal grant management systems such as SalesForce, RedCap, GrantSolutions, Grants.gov, Sam.Gov or PHIVE
    • Federal Grant Experience
    • Successful Deadline management
    • Experience writing public health grants applications
   • Experience developing and managing grant budgets
   • Experience with multi agency stakeholder collaboration

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Cydnee Stuckey

Phone: 757-278-6692

Email: cydnee.stuckey@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.