Title: Fiscal Technician Senior

State Role Title: Admin and Office Spec III

Hiring Range: $55,180.00- $58.418.75

Pay Band: 3

Agency: Virginia Department of Health

Location: VIRGINIA BEACH HQ

Agency Website: jobs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Beach Health District is seeking an analytical and proactive Fiscal Supervisor to join our finance team. The ideal candidate will have a strong foundation in accounts payable and receivable processes, along with proven supervisory skills to lead and support our financial operations. The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

This position will perform complex financial, and some analytical services associated with bookkeeping, payroll, or other accounting-related duties, requiring analysis of financial data, processing transactions, reconciliation of discrepancies, development of financial reports, processing accounts receivable, accounts payable and/or payroll actions. Interprets and applies fiscal policies and procedures to address routine and non-routine financial actions. Identifies trends and recommends appropriate actions. May supervise or lead other fiscal and administrative staff.

This Position will have a primary focus on Fiscal Monitoring & Reporting, Fiscal Support, Accounts Payable & Receivable, and Performance Management. 

Fiscal Monitoring & Reporting

• Conducts routine cost reconciliation and data analysis of expenditures and revenues in support of a defined Office(s) or District.
  
• Prepares journal vouchers and fiscal transactions
• Verifies fiscal coding and refers discrepancies to supervisor
• Assists with audits by compiling requested documentation and maintaining respective audit records and documents accordingly.
•  Generates fiscal reports for reconciliation processes

Accounts Payable & Receivable

• Serves as a primary contact for Accounts Payable & Receivable processes and procedures
• Responds to routine Accounts Payable & Receivable inquiries and coordinates responses for non-routine inquiries
• Generates Accounts Receivable reports; compiles and summarizes data for supervisory review
• Assures correct approvals have been obtained, correct supporting documentation is attached and that coding is appropriate

Fiscal Support

• Drafts support documents to include fiscal reports, presentations, briefing documents, budget requests, etc., on behalf of assigned program areas
• Reviews documents and forms for completeness and conformity with assigned program requirements
•  Files assigned fiscal documents and reports, including payments, deposits, reconciliation files, etc. and ensures naming convention is consistent with information keyed into financial systems and other respective databases
•  Maintains files and records within established records, maintenance procedures and guidelines
  

Performance Management

• Serves in a managerial/supervisory capacity to conduct performance management activities and ensure onboarding/offboarding and training for staff
  
• Establishes and reviews work assignments and priorities and implements performance improvement strategies and/or problem resolution for related issues, in conjunction with program management and Human Resource staff
•  Ensures relevant training and workplace safety for staff
• Conducts required performance monitoring and appraisals, establishes clear performance expectations, addresses deficiencies in a timely manner, and documents underperformance in accordance with state guidelines
• Supports employee growth through regular feedback, coaching, and professional development opportunities.

Minimum Qualifications

• Knowledge of accounting, fiscal, grants management, travel and procurement principles, policies and procedures.
• Working knowledge of accounting and bookkeeping standards
• Skill and experience with Microsoft applications to include Excel, Access, Word and Google applications such as Google docs and sheets
• Working knowledge and ability to use accounting and/or similar batch type systems
• Strong organizational, billing customer service and data entry skills
• Ability to prepare, file and reconcile data
• Experience processing vouchers
  

Additional Considerations

• Working knowledge of the Commonwealth Accounting System
• Knowledge and experience working with state accounting policies and procedures
• Knowledge of policies and procedures related to travel reimbursement
• Previous supervisory experience in an accounting setting

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Cydnee Stuckey

Phone: 757-278-6692

Email: cydnee.stuckey@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.