Title: Policy Governance & Reporting Specialist

State Role Title: Policy Planning Spec II

Hiring Range: $60,000 - $80,000; Commensurate with experience and qualifications

Pay Band: 5

Agency: Department of the Treasury

Location: JAMES MONROE BUILDING

Agency Website: https://trs.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Policy Governance & Reporting Specialist will perform key legislative, regulatory, and policy functions for the Virginia Department of the Treasury. This position will play an important role in supporting Treasury’s legislative responsibilities by monitoring introduced legislation, coordinating with staff on potential impacts, and preparing legislative reports. The Specialist will also assist with agency policy development and compliance by drafting and maintaining Treasury’s policies and procedures, managing FOIA requests, and ensuring required regulatory documentation is completed accurately and on time. In addition, the role will collaborate with leadership and staff to develop materials for presentations, reports, and other communications that support Treasury’s mission.
This is an exciting opportunity for a detail-oriented and motivated professional who wants to make an impact in public service while working in a dynamic, mission-driven agency.
Key Responsibilities
• Monitor introduced legislation and track its potential impact on Treasury operations.
• Prepare legislative reports and coordinate communication with staff and leadership.
• Draft, maintain, and oversee agency policies and procedures to ensure compliance with state requirements.
• Manage FOIA requests in alignment with regulatory timelines and standards.
• Coordinate required regulatory documentation, including COOP and Conflict of Interest programs.
• Support compliance activities through research, analysis, and reporting.
• Develop and prepare materials for presentations, reports, and internal or external communications.
• Collaborate with cross-divisional teams on policy and governance initiatives.
• Provide staff support for committees, advisory groups, and agency-led initiatives.

Why Treasury?
At the Virginia Department of the Treasury, we take pride in serving the Commonwealth with integrity, accountability, and excellence. Treasury employees are trusted stewards of Virginia’s financial resources, and we are equally committed to investing in our people. From recognition programs that celebrate achievements, to professional development opportunities that build careers, to a collaborative culture that values every voice—Treasury is a place where your work makes a visible impact on citizens across the state.
Join us and be part of a team that not only manages the Commonwealth’s financial future but also supports and empowers each other along the way.

Minimum Qualifications

The selected candidate will at least possess the following qualifications:
• Demonstrated understanding of regulatory compliance requirements, including FOIA, COOP, and Conflict of Interest programs.
• Extensive analytical and reporting skills; skilled in collecting, interpreting, and clearly presenting data.
• Familiarity with state and federal legislative processes, including experience in tracking and analyzing new regulations.
• Working knowledge of records retention policies and secure documentation practices.
• Excellent verbal and written communication skills, with considerable experience in preparing reports and interacting with stakeholders at all levels.
• Experience coordinating committees, leading initiatives, and working independently with minimal supervision.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Exceptional organizational and time management skills, including the ability to manage multiple priorities and meet tight deadlines.
• High attention to detail and commitment to accuracy.
• Ability to handle confidential information with discretion and integrity.

Additional Considerations

• Coursework in Business Management, Policy Administration, Communications, or related field; or an equivalent combination of training and experience, preferably in state government.
• Availability to occasionally attend meetings or respond to incidents outside of standard business hours (e.g., during emergencies or VDEM activations).

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé and cover letter are required to be submitted. Applications for this position must be submitted electronically through this website.

All finalists are subject to a background investigation. The investigation may include: criminal checks; employment verification; verification of education; and other checks requested by the hiring authority.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms with their state application.

The Department of the Treasury telework policy allows for up to two days a week of telework subject to the position requirements. These positions will be located in Richmond, Virginia, and must report on-site until the completion of an approved telework agreement is received.

Mailed, emailed, faxed, or hand delivered applications and résumés will not be accepted.

This website will provide a confirmation of receipt when the application is submitted for consideration.

Please refer to your RMS account for the status of your application and this position.

The Virginia Department of the Treasury is an Equal Opportunity Employer.

Contact Information

Name: Lori Perez

Phone: 804-225-3247

Email: HR@TRS.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.