Title: School Nutrition Program Finance Specialist

State Role Title: Financial Services Spec III

Hiring Range: Up to $100,000

Pay Band: 6

Agency: Dept of Ed Central Operations

Location: VDOE James Monroe Building

Agency Website: doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The purpose of this position is to serve as a recognized subject matter expert for child nutrition programs in the Office of School and Community Nutrition Programs at the Virginia Department of Education. This position will primarily monitor and track all child nutrition programs federal grant award documents, grant award notifications, and budget expenditures; process claims for reimbursement; analyze and provide meal data for USDA reports; support administrative review and compliance efforts; and serve as a lead subject matter expert for resource management in child nutrition programs. This position will also lead the state’s Breakfast After the Bell program, including managing annual applications, selecting schools to fund, and processing the reimbursements.

In this role, you will be responsible for:
- Financial Management Implementation
- Fiscal Analysis and Reporting
- Processing Claims for Reimbursement
- Compliance Reviews
- Providing Training and Technical Assistance
- Complying with Agency, Division, and Office Guidance
- Other duties as assigned

Minimum Qualifications

• Considerable knowledge of financial management, Uniform Grant Guidance, and administration of child nutrition programs and grants.
• Knowledge of State-level budgeting, accounting, and procurement rules.
• Awareness of internal controls and audit requirements for public funds.
• Knowledge of federal grant management regulations, policies, and procedures.
• Knowledge of budget development, cost allocation, financial reconciliation, and principles of governmental and nonprofit accounting.
• Knowledge of effective budget management skills, including key financial and performance indicators used in child nutrition programs food service management.
• Effective verbal and written communication, human relations, and organizational skills.
• Ability to analyze, synthesize, and evaluate a variety of information and data.
• Ability to provide excellent customer service to both internal and external customers.
• Ability to provide leadership and technical assistance to school divisions as it relates to school and community nutrition programs
• Ability to analyze, synthesize, and evaluate a variety of information and data.
• Skill in evaluating budgets and expenditure reports for accuracy and allowability.
• Ability to organize, evaluate, and present information effectively.
• Ability to learn and utilize a variety of technology and software.
• Ability to collect and interpret information, apply criteria, and make recommendations.
• Ability to maintain records and prepare reports and correspondence related to the work.
• Ability to communicate effectively with others.
• Ability to maintain favorable public relations.
• Ability to organize, evaluate, and present information effectively, both orally and in writing.
• Ability to identify financial or compliance issues and develop practical solutions.
• Ability to work effectively under pressure and meet strict deadlines while maintaining attention to detail.

Additional Considerations

• Graduation from an accredited program in finance, accounting, business, nutrition, hospitality/food service management or a related field, or equivalent experience.
• Experience administering child nutrition programs at the local, state, or federal level is highly desired.
• Experience researching, collecting, organizing, and managing data is desired.
• Skills in report writing and delivering technical assistance and training school divisions are highly desired.
• Experience in grant management, fiscal, and procurement processes.
• Experience working with state and/or federal entities.
• Experience with Microsoft Office Suite, Smartsheet, Virtual Meeting Platforms, and financial systems

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

Commonwealth’s Alternate Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to prove their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs.cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

It is the policy of the Commonwealth and the VDOE that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Human Resources

Phone: N/A

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.