Title: Payroll Operations Administrator (Payroll Director): Central Administration - #00503

State Role Title: Financial Services Manager II

Hiring Range: $75,423 - $139,533

Pay Band: 6

Agency: Dept of Corr - Central Admin

Location: DOC Headquarters

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department has an exciting opportunity for a seasoned payroll professional to lead a large payroll unit consisting of payroll technicians, supervisors and an assistant director.  The payroll Unit supports every facility within the Department of Corrections and manages payroll and benefits for approximately 12,000 employees.

The Payroll Operations Manager will lead the payroll function for all DOC agencies including salary and wage payrolls, benefits payments, tax reports preparation, and all account reconciliations through interpretation and implementation of procedures, evaluation of subordinate staff work, and internal control monitoring efforts. Supervises approximately 18 staff. Unit serves agencies that are geographically dispersed and has a position level of approximately 12,000 employees.

The Payroll Operations Manager will manage Department of Corrections (DOC) centralized payroll salary functions including benefit programs, regulatory requirements, dependent care and medical reimbursements, and assuring that salaries and benefits are appropriately charged to the various Department agencies and their programs pursuant to State, Federal, Departmental procedures/requirements, etc. The incumbent must be able to lead by both knowledge and example and must be committed to the initiatives and goals of the department.

This position reports to the chief Financial Officer and serves on the CFO’s Senior Leadership Team. The Payroll Operations Administrator not only manages the day-to-day operations of a very large payroll operation but also set the strategic vision and the culture for the Unit. The incumbent must be comfortable managing a large and diverse staff and must be willing to be a working manager.

Minimum Qualifications

Considerable experience managing a staff of payroll technicians working with decentralized payroll processing. Considerable management and leadership experience. Demonstrated experience training staff and implementing strategies to improve payroll processes. Considerable experience and knowledge of accounting practices and principles and demonstrated ability to apply and interpret a range of fiscal and accounting regulations. Experience managing the work of accounting and fiscal staff. Ability to communicate effectively orally and in writing and to prepare and analyze fiscal data and reports.

Additional Considerations

Demonstrates skill in managing an automated (i.e. CARDINAL, Human Capital Management (HCM) payroll environment. An equivalent combination of training and experience indicating possession of the preceding knowledge and abilities may substitute for this training and experience. Significant experience in leading a staff and growing new employees.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.

Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.

Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.

Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.

Contact Information

Name: Human Resources

Phone: 804-641-9840

Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.