Title: CTE Office Support Specialist

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: up to $70,000

Pay Band: 4

Agency: Dept of Ed Central Operations

Location: JAMES MONROE BUILDING

Agency Website: doe.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

The CTE Office Support Specialist will perform and provide duties that are essential and critical to the federal and state requirements of the Office of CTE, including, technical support, fiscal and accounting support, program administration and support services, managing the functions of the CTE Office, and other duties as assigned.

Minimum Qualifications

• Considerable knowledge of general office organization, practices, and procedures and English usage, including grammar, spelling, punctuation, and proofreading.
• General knowledge of career and technical education program clusters, service policies, and demonstrated ability to accurately apply and interpret policies and procedures.
• Highly developed communication skills, both oral and written. Strong customer service background and excellent interpersonal skills.
• General knowledge of accounting procedures and state fiscal guidelines.
• Advanced knowledge of computers with high proficiency in word processing, spreadsheet, presentation and database software (Access, Microsoft Word, Excel, PowerPoint).
• Excellent organizational skills with demonstrated ability to exercise considerable independent judgment, handle confidential or sensitive matters, prioritize work activities appropriately, and adhere to critical deadlines.
• Demonstrated ability to organize electronic and physical files.
• Demonstrated ability to work with minimal supervision in a fast-paced, deadline oriented work environment with multiple priorities and changing circumstances.
• Demonstrated ability to establish good working relationships with the supervisor, professional staff, and office support staff members in a variety of work situations and to provide courteous and prompt response to general inquiries and requests for assistance.
  

Additional Considerations

• Graduation from an accredited college or university with a degree in business administration, public administration, education administration or a related field or an equivalent combination of education and experience, is preferred.
• Experience in executive support, project management, operations, and fiscal processes. Prior experience as a special assistant is preferred.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check.

Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

Commonwealth’s Alternate Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to prove their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging and Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs.cpid/PWContact.aspx, or call DARS at 800-552-5019.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: (804) 225-2021, [TTY: 786-8389]

It is the policy of the Commonwealth and the VDOE that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.
Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Human Resources

Phone: N/A

Email: humanresources@doe.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.