Title: IFTA/IRP Administrative Operations Specialist, Position no. 02249

State Role Title: Prog Admin Specialist I

Hiring Range: $52,725.00 - $60,633.75

Pay Band: 4

Agency: Department of Motor Vehicles

Location: INTERNATIONAL REG & ROAD TAX

Agency Website: www.dmv.virginia.gov

Recruitment Type: Agency Employee Only - A

Job Duties

The Virginia Department of Motor Vehicles is hiring for an IFTA/IRP Administrative Operations Specialist in Richmond, VA. This position is open to current DMV employees only.

The Administrative Operations Representative supports DMV’s mission by managing financial reconciliations, processing IFTA and IRP applications and tax returns, facilitating IFTA/IRP audits and transmittal processes, administrative program maintenance and resolving escalated compliance issues. This position ensures operational accuracy, adherence to DMV policies, and efficient service delivery while contributing to DMV’s overall compliance and revenue collection goals.

The Virginia Department of Motor Vehicles (DMV), headquartered in Richmond, Virginia, serves approximately 6.2 million licensed drivers and ID card holders with over 8.4 million registered vehicles. In addition, DMV serves a wide array of businesses, including dealers, fuels tax customers, rental companies, driving schools, other state agencies, local governments, and non-profit organizations. DMV operates upon five fundamental core values: Trustworthiness, Respect, Accountability, Integrity, and Teamwork (TRAIT). We don’t just talk about our core values, we live them!

Minimum Qualifications

•Knowledge of IFTA, IRP, and DMV compliance standards, with the ability to interpret and apply state and federal regulations.
•Experience in managing high-volume, detail-oriented administrative and financial tasks.
•Experience maintaining compliance with federal, state, and DMV-specific requirements.
•Strong problem-solving skills for processing transactions and resolving discrepancies.
•Experience communication with internal teams and external stakeholders.

Additional Considerations

• Familiarity with federal motor carrier regulations.
• Experience with DMV operations, financial reconciliation, or regulatory compliance processes.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Selected candidate(s) must complete the I-9 Employment Eligibility Verification Form. DMV participates in E-Verify.

All applicants for employment must consent to a background check. Selected candidates must consent to a fingerprint-based criminal history check, driver record check, and background investigation, if applicable.

As a condition of employment, the DMV will be alerted of any convictions for moving violations, including license suspension.

Submission of an online application is required. DMV does not accept applications, resumes, cover letters, etc., in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience and years of experience to properly assess your skills in the screening process. Candidates are evaluated based on information provided in the application materials. Missing information cannot be assumed.

Contact Information

Name: DMV Employment

Phone: 804-367-0528

Email: employment@dmv.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.