Are you an administrative professional?
Come join DGS as an Administrative & Office Specialist supporting The Division of Consolidated Laboratory Services, Sample Support Services Group!
Title: Administrative and Office Specialist III – CL364
State Role Title: Admin and Office Spec III
Hiring Range: $45,000 - $50,000
Pay Band: 3
Agency: Department of General Services
Location: DCLS
Agency Website: www.dgs.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Department of General Services (DGS) is seeking a professional to serve an Administrative Office Specialist for the Commonwealth's Division of Consolidated Laboratory Services (DCLS), which is one of the largest and most diverse consolidated state laboratories in the nation. With an annual budget of over 30 million dollars and over 250 state employees, DCLS performs approximately 9 million tests annually. Results from these tests are used confidently by local, state, and federal public health, agriculture, food regulatory, environmental protection, and law enforcement officials serving to protect our citizens, food supply environment and commerce. DCLS is a member of several public health networks and emergency response groups; the Consolidated Laboratory also directs Commonwealth’s environmental laboratory accreditation program.
As a member of the Sample Support Services Group, the Administrative Office Specialist supports the kit group by receiving phone and email orders and entering them into LIMS. The AOS III accurately assembles specimen collection kits used by the environmental and medical communities. Processes specimen collection kit orders for shipment. Supports the mail room functions by packaging outbound empty shipping materials for return to customers. Supports the Sample Support Services group with administrative tasks such as, but not limited to, peer review of data entry.
Job duties include, but are not limited to:
- Supports the kit group by receiving phone & email orders and entering them into LIMS.
- Works with clients to resolve issues regarding orders.
- Accurately assembles specimen collection kits used by the environmental and medical communities.
- Processes specimen collection kit orders for shipment.
- Supports the mail room functions by packaging outbound empty shipping materials for return to customers.
- Supports the Sample Support Services group with administrative tasks such as, but not limited to, peer review of data entry.
This position will be in Richmond, Virginia and must report on-site.
We’ve got great benefits!
DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available, and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.
Minimum Qualifications
- Knowledge of basic office practices and procedures.
- Experience following procedures, prioritizing work and identifying errors.
- Experience resolving problems, responding to customer inquiries and obtaining and disseminating information.
- Ability to provide excellent customer service and work well with limited supervision.
- Ability to prioritize multiple tasks and meet deadlines
- Ability to communicate effectively both in writing and orally
- Ability to lift and transport 30 pounds.
Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.
The selected candidate must also pass a fingerprint-based criminal background check.
Additional Considerations
- Experience handling a variety of containers and assembling collection kits.
- Experience preparing packages for shipment.
- Experience with laboratory information management system (LIMS) and/or various other computer applications including Excel.
- Knowledge of laboratory/microbiological/medical and chemical terminology.
Special Instructions
You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application.
Online applications should be submitted via jobs.virginia.gov.
Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.
You will be provided with confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after, OCTOBER 21, 2025.
Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.
Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.
The selected candidate must pass a fingerprint-based criminal background check.
Blood-borne pathogen training will be provided by the employer. In order to comply with OSHA blood-borne pathogen requirements, DCLS offers the Hepatitis B vaccine.
DCLS employees are designated as essential personnel. This designation requires DCLS employees to report to the workplace or at an assigned remote location during state authorized closings or delays (i.e., weather-related closures/delays, holidays, etc.), unless otherwise instructed by management.
Due to the critical nature of the work performed by the Division of Consolidated Laboratory Services (DCLS) and the requirements and responsibilities placed upon DCLS by the Drug Free Workplace Act, Federal Select Agent Program, and DHRM Policy 1.05 Alcohol and other Drugs, it is the policy of DCLS to maintain a workplace that is free from the harmful effects of alcohol or other drugs. The unlawful or unauthorized use of drugs by DCLS employees while at work adversely impacts DCLS’s ability to perform high quality analytical testing services and support for local, state and federal agencies that serve to protect the health, safety and security of the public. As such, DCLS strictly prohibits the manufacture, distribution, dispensation, possession or use of alcohol, marijuana, or other drugs, prohibits employees from possessing or using alcohol, marijuana or any controlled substances (including, but not limited to prescription drugs) while in state owned vehicles, in the workplace or on DCLS premises, or when performing official work duties.
Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights.
The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Contact Information
Name: DGS Human Resources
Phone: 804-786-3910
Email: jobs@dgs.virginia.gov
Contact Information
Name: DGS Human Resources
Phone: 804-786-3910
Email: jobs@dgs.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.