Title: 2026 SESSION Administrative Assistant

State Role Title: Administrative Assistant

Hiring Range: $23.00 per hour

Pay Band: UG

Agency: House of Delegates

Location: General Assembly Building

Agency Website: https://virginiageneralassembly.gov/

Recruitment Type: General Public - G

Job Duties

Direct Support to Delegate(s) – Primary Duties:

· Present a positive first impression for the Delegate’s office; be a cordial and helpful gate keeper to visitors/lobbyists; display pleasant phone interactions; take accurate messages for each Delegate and execute administrative duties as assigned by the Delegate’s Legislative Assistant.

· Administrative tasks may include (but are not limited to): maintain Delegate’s calendar; process mail; create/review/correct spreadsheets for mailings; prepare constituent letters and honor roll letters/certificates; prepare mail merges; maintain filing systems; schedule group visits; reserve conference rooms; create and maintain databases; order office supplies, publications, forms; respond to invitations.

· Collaborate with Document Support Services to complete larger mailings.


Document Support Services – Primary Duties:

· Process mass mailings by merging and printing a variety of constituent letters; honor roll letters and honor roll certificates.

· Enter data from delegate survey results.

· Serve as short-term substitute supporting a Delegate office when needed.

Minimum Qualifications

Proficient in Microsoft Word, Excel and Outlook.

· Good organizational and time management skills.

· Good verbal and written communication skills. Strong interpersonal skills.

Additional Considerations

This is an hourly/seasonal position located on site in the General Assembly Building in downtown Richmond. The employment dates are January 6 - March 13, 2026. Includes paid training time; no discretionary time off is permitted.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Jeanne Oostdyk

Phone: 804-698-1701

Email: joostdyk@house.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.