Title: Aircraft Registration Specialist

State Role Title: Admin & Office Specialist III

Hiring Range: Negotiable to $50,000

Pay Band: 3

Agency: Department of Aviation

Location: LICENSING & TAX

Agency Website: www.doav.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Aviation is seeking an administrative and technical support person to support the Aircraft Compliance Manager in administering the Commonwealth’s Aircraft Registration and Compliance Program daily. The specialist will review aircraft registration requests; ensure aircraft sales and use tax compliance; perform research to obtain missing information and verify existing information; conduct and maintain the contract carrier permit process; compile, maintain and retrieve data using various software and data management tools; create reports routinely for tracking, verifying and informing management; communicate with staff and agency customers; and respond to written and verbal inquiries.

Minimum Qualifications

Comprehensive knowledge of spelling and punctuation, grammar, basic math, telephone usage; skilled in use of personal computer and familiarity with commonly used business software applications (Microsoft Word and Excel) along with aviation-specific software applications; knowledge of office methods, procedures and equipment; ability to understand and communicate the policies, procedures and services of the department, division and program; ability to create and maintain records; ability to conduct research, proofread, write legibly, follow directions; read and organize information; employ tact and courtesy; establish and maintain good working relationships with colleagues and the public; be flexible; and think independently and take corrective action to resolve issues.

Additional Considerations

Knowledge of or experience applying Virginia Aviation and Virginia Aircraft Sales and Use Tax laws; knowledge of or experience applying Federal Aviation Administration rules and regulations as they relate to Virginia; knowledge of or experience with the aviation industry and its operations. High school diploma or equivalent.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Application Requirements: Applications and/or résumés for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 5:00 pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disability Act. Applicants in need of accommodation during the application and/or interview process may contact DOAV at 804-774-4654 for assistance.
Minorities, individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: Amy Reese

Phone: 804-774-4627

Email: amy.reese@doav.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.