Title: Internal Controls Administrator

State Role Title: Salary Non-Specified

Hiring Range: $123,000

Pay Band: UG

Agency: Supreme Court

Location: Supreme Court

Agency Website: www.VACourts.gov

Recruitment Type: General Public - G

Job Duties

The Supreme Court of Virginia, Office of the Executive Secretary is seeking applications for an experienced full-time Internal Control Standards Administrator. This position will report to the Director of Fiscal Services.

This position is responsible for a comprehensive and ongoing evaluation of internal controls, to include all three stages of ARMICS. See below for more detail.

This position will write financial policies, interpret financial policies, and serve as the security officer for financial systems.

This position offers a competitive benefits package, which includes vacation and sick leave, 13 paid holidays, health insurance, retirement, life insurance, deferred compensation and short- and long-term disability.

Essential Duties and Responsibilities

The Internal Controls Administrator is responsible for a comprehensive and ongoing evaluation of internal controls, to include all three stages of ARMICS as defined by the Department of Accounts.

Stage 1 – Agency-level assessment of the five components of internal control:

• CONTROL ENVIRONMENT: Document and assess key elements of the control environment (page 40-45 of DOA ARMICS Manual)
  • Management Philosophy
  • Management’s Attitude Toward Risk
  • Oversight by the Agency’s Governing Board
  • Integrity and Ethical Values (develop & promote the code of ethics)
  • Promotion of Ethics and Appropriate conduct
  • Organizational Structure
  • Assignment of Authority and Responsibility
  • Workforce Competence and Human Resource Development
• RISK ASSESSMENT: Conduct and document an agency wide risk assessment (page 46-48 of DOA ARMICS Manual)
• CONTROL ACTIVITIES: Document and Assess Agency-Level Control Activities Applicable to: (page 49-54 of DOA ARMICS Manual)
  • All Significant Fiscal Processes
  • Accounting Administration
  • The General Ledger
    
  • Information Systems
• INFORMATION & COMMUNICATION: Document and assess how the agency gathers, uses and disseminates information. (Page 55-57 of DOA ARMICS Manual)
• MONITORING: Document and assess the effectiveness of the agency’s monitoring activities. (page 58-59 of DOA ARMICS Manual)

Stage 2 – Process and transaction level control assessment. Document all significant agency fiscal processes (process & transaction level) and assess the operation of their associated control activities. (page 60-67 of DOA ARMICS Manual)

• Generate a trial balance for each agency in Cardinal – Identify key financial accounts.
• Generate a list of Financial Statement Directives.
• Identify and document significant fiscal processes. Narratives & Flowcharts – Update of previous documentation. Fiscal departments include the accounts payable, payroll, accounting, grants, budget, and purchasing.
• Perform a risk assessment for each significant fiscal process. – Update of previous documentation.
• Identify control activities and control objectives for each fiscal process.
• Test the effectiveness of control activities and document the results.

Stage 3 – Corrective Action Plan

Minimum Qualifications

• Considerable experience in auditing and documenting and/or developing and analyzing business processes and internal accounting controls and performing related risk assessments.
• Experience in interpreting and assessing compliance with policies, procedures, laws, regulations, and professional auditing and accounting standards.
• Demonstrated ability to effectively and collaboratively work with various levels of management and staff.
• ARMICS experience.
• Strong analytical and decision-making skills.
• Effective written and oral communication skills.
• Efficient with Excel, accounting computer systems, and flowcharting software.

Additional Considerations

Please apply with a resume and cover letter.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Daisy Duitsman

Phone: No calls

Email: humanresources@vacourts.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.