Title: Office Support Specialist
State Role Title: Admin and Office Spec II
Hiring Range: $34,000-$38,000
Pay Band: 2
Agency: Virginia Department of Health
Location: THREE RIVERS-MATTHEWS
Agency Website: www.vdh.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. Three Rivers Health District serves the Northern Neck and Middle Peninsula region which includes the counties of: Richmond, Westmoreland, Northumberland, Lancaster, Essex, Middlesex, Mathews, Gloucester, King & Queen and King William.
This position provides program administrative support while assisting community partners and residences.
What You Will Do:
Administrative Support
. Performs routine office and administrative duties
. Responds to inquiries and requests for information
. May order supplies for office and maintain standard office supplies for
assigned program or work unit
. May coordinate and schedule meetings; record and transcribe meeting
minutes
. Prepares reports as requested
Office Correspondence
. Prepares routine correspondence
. Communicates office updates and important dates to assigned program
areas or work unit
. May route incoming mail/receipts/documents to appropriate staff/work
units
Customer Service
. Provides quality customer service
. Responds to requests and questions regarding program services offered in
a courteous, professional, and timely manner
Records Maintenance & Other Duties
. Assures files and forms are completed accurately
. Audits records for completeness, accuracy, and compliance with
established records maintenance guidance and procedures
. Develops and maintains office filing system
. May assist with interpretations and/or translation if applicable
. May perform other duties as assigned; may be required to assist in the
event of an emergency declaration
If looking for a challenging career, while serving your community, we want to hear from you!
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life
insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.
Minimum Qualifications
· General knowledge of office principles and practices
· Working knowledge of word processing and spreadsheet software applications
· Ability to interpret and follow established procedures and guidelines
· Ability to communicate effectively
· Considerable skill in the operation of standard office equipment
Additional Considerations
· High School Diploma
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
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In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Carolyn Gibson
Phone: Please e-mail all inquires to:
Email: carolyn.gibson@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.