Title: Facilities Liaison

State Role Title: Admin and Office Spec III

Hiring Range: $40,000.00 - $45,000.00

Pay Band: 3

Agency: Jamestown-Yorktown Foundation

Location: CSC General

Agency Website: jyfmuseums.org

Recruitment Type: General Public - G

Job Duties

The Jamestown-Yorktown Foundation is seeking a Facilities Liaison to support the efficient operation of its three campuses. Reporting to the Facilities Manager, this role serves as a key administrative and operational partner, providing procurement, budget, and project support for facilities, grounds, custodial services, skilled trades, and the agency’s vehicle fleet. The Facilities Liaison manages purchasing and vendor contracts through eVA, maintains departmental records and inventories, reconciles budgets, and ensures compliance with state procurement and risk management standards. The position also coordinates with internal departments and external vendors, serves as the facilities point of contact for museum events, and assists with capital projects and transportation planning. This is a highly collaborative role requiring strong organizational, communication, and problem-solving skills to help ensure the smooth operation of JYF’s facilities and support its educational mission.

Minimum Qualifications

Customer Service - Considerable knowledge of principles and processes for providing customer service. This includes setting and meeting quality standards for services, and evaluation of customer satisfaction.

Administrative Practices - Considerable knowledge of office administrative functions and clerical procedures.

Exceptional organizational and accounting skills and impeccable attention to detail.

Technology - Expert knowledge of office electronic equipment, and computer hardware and software, i.e., MS Word, Excel, PowerPoint, Access, Outlook and/or Google Suite. Familiar with various CMMS systems. Ability to design and edit graphic presentations and materials. Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications).

Interpersonal Relationships – Ability to develop and maintain cooperative and professional relationships with employees and all levels of management to include representatives from other departments and organizations.

Critical Thinking - Using logic and reasoning to understand, analyze, and evaluate situations and then to research information to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to the situation.

Judgment and Decision Making - Exercises appropriate judgment in establishing priorities and resolving complex matters. Considering the relative costs and benefits of potential actions to choose the most appropriate one. Ability to make appropriate, informed decisions regarding priorities and available time.

Time Management - Strong organizational skills and ability to manage and coordinate multiple priorities simultaneously, support team members, and track complex tasks. Ability to plan and organize daily work routinely. Ability to implement work activities in accordance with priorities and estimated schedules.

Confidentiality and Social Perceptiveness - Handling interactions with poise, tact and diplomacy and in a confidential manner. High degree of professionalism in dealing with diverse groups of people, including senior executives, staff, and Commonwealth of Virginia partners. Ability to maintain proprietary and confidential information.

Communication - Ability to communicate ideas and proposals verbally and in writing effectively so others will understand; to include the preparation of reports, agendas, and policies. Ability to listen and understand information and ideas being presented verbally and in writing. Able to maintain a high level of integrity and discretion in handling confidential information.

Additional Considerations

Experience in administrative and/or accounting roles
Experience in construction of facilities, maintenance administration
Advanced Proficiency Microsoft Office Suite.
Knowledge of, and/or the ability to quickly learn and achieve proficiency in eVA (Virginia eProcurement Portal) and all state compliances for small purchases.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: Coy Mozingo

Phone: 757-253-4042

Email: hr@jyf.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.