Title: Assistant Programming Administrator
State Role Title: Prog Admin Specialist I
Hiring Range: starting at $53,000 (commensurate based on experience)
Pay Band: 4
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: Agency Employee Only - A
Job Duties
Western State Hospital is looking for a full time Assistant Programming Administrator to coordinate the delivery of PSR/Rehab services through assisting with the operational management of Webb, Harvest and Layman Learning Centers. This position will coordinate with the Learning Center (LC) Program Specialist I (PAS I)/Programming Administrator to ensure adequate staffing coverage, manage point of contact scheduling responsibilities, and to provide a safe and therapeutic milieu (including day of events, such as callouts) and communicating needs/changes as indicated; review PSR Learning Center guidelines for participation; coordinate transportation of clients to/from learning center and/or provide support for transportation as needed; and responsible for the timely scheduling of interventions as it pertains to LC schedule (accurate start/stop of group interventions, designation of group switch, etc.).
This position will also provide feedback and communication with clients, PSR staff, treatment teams, and service chiefs as indicated; assist with maintaining LC census data; coordinate purchasing, stocking and dispensing of items for assigned learning center and group material for facilitators. Keeping track of receipts and money and submit relative documentation monthly; provide 4 hours of group facilitation and plans interventions/activities per direction of supervisor/PAS II and/or LC Program Administrator II as needed; produce written evidence and data that PSR interventions have been carried out per facility/department protocol through utilization of HOPS database; and in the event supervisor is not available, will assume management role with supervision of Director of Rehab Services, or Service Chiefs.
Minimum Qualifications
- High School Diploma or GED certification
- Extensive work experience within the psychosocial setting
- Considerable knowledge of psychosocial rehabilitation programming logistics and operations
- Extensive experience utilizing a database to manage active treatment documentation
Additional Considerations
- Completion of bachelor’s level degree (or higher) from an accredited college or university in areas such as sociology, human development, psychology, special education, nursing, rehabilitative sciences, behavioral health, or a closely related clinical degree
- Previous experience as a program administration specialist or similar work experience
- Supervisory experience
- Completion of Virginia Public Sector Leader Programs 1 and/or 2 (SystemLEAD)
- Bilingual
- Veteran or veteran spouse
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Western State Hospital is a tobacco free facility in all state buildings and on facility grounds. Submit a completed state application online at https://virginiajobs.peopleadmin.com/. if assistance is needed, contact by email Samantha.Leep@dbhds.virginia.gov. To apply for a job, you must make sure that your online application is complete. MISSING INFORMATION IS AN INCOMPLETE APPLICATION AND WILL NOT BE PROCESSED. Please make sure all telephone numbers/addresses are current and up-to-date. REMEMBER YOUR CONFIRMATION NUMBER. You have not completed applying for this position until you receive a confirmation number. If you are connected to a printer, print the confirmation number so that you can track the progress of your application and click on OK. If you are not connected to a printer, write down the confirmation number and then click on OK. Reasonable accommodations for the application and/or interview processes are available upon request to persons with disabilities per the Americans with Disabilities Act. Minorities, Veterans and people with disabilities are encouraged to apply. WSH is an EEO compliance facility.
In accordance with Executive Directive #18, as a condition of employment, the Commonwealth of Virginia requires all Executive Branch employees, including new hires and contract workers, to disclose their vaccination status. If you are the selected candidate, proof of vaccination will be required during new employee orientation on your first day of work. Employees that are not vaccinated must be tested weekly.
Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800- 552-5019, or DBVI at 800-622-2155.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.