Title: Health Information Technician

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Catawba Hospital

Agency Website: www.catawba.dbhds.virginia.gov

Recruitment Type:

Job Duties

Commitment and Hearing Processes. In accordance with the Statutes of Virginia and established regulations: Prepares petitions and communicates hearing schedules to appropriate staff, special justices and outside parties. Monitors expiration of court orders for treatment and appropriately coordinates scheduling of Commitment hearings within set timeframes. Communicates with CSB’s to obtain prescreen hearing information. Documents hearing outcomes on appropriate source documents and enters information into required databases within established policy and timeframes.

Census collection, reconciliations and distribution. According to established policy and timeframes manages census process, collects, and computes and enters patient data into departmental automated databases and spreadsheets; generates and distributes routine reports from databases and spreadsheets; daily census and other reports as necessary. Accurately and timely, enters data into Avatar and HOPS or verifies accuracy of data entered into Avatar and HOPS, copies and routes reports to appropriate departments, corrects and updates databases as necessary.
Weekly runs cumulative report for Adult and Geriatric patients. Reports information to Reimbursement. Process by serving as primary local data coordinator (collects, verifies patient data; generates and distributes reports; enters data to patient databases; supports Unit Secretaries with maintenance of Avatar).

Scan document audits. Review scanned documents for accuracy, clarity, appropriate naming and folder selection. Monitors for potential HIPAA, and filling issues. Reports issues to the HIM director, corporate compliance and the unit secretary.

Manages departmental policies and procedures. Types in appropriate formats, coordinates with appropriate department employees and maintains a review schedule of policies, posts policies and procedures to the Intranet and to appropriate network drives.

Committee Preparation. Transcribes and distributes HIM minutes for monthly meeting. Attends meetings and leads for Health Information Management Department in absence of Director. Updates the intranet with chart filing orders and Approved Abbreviations List’ upon approval by HIM Committee.

Signature Key and Confidentiality Logs. Manages the entry of staff signatures on a timely fashion.

Covers duties of other absent HIM employees and assist in absence of HIM Director. Addresses and documents performance issues as they occur when HIM Director is absent and relays then upon return. Serves as a tertiary Admissions clerk, assists with ROI issues and concerns, assists with core measure and deficiency audits as needed.

Minimum Qualifications

Knowledge, Skills, Abilities (KSA) and or Competencies required to successfully perform the work (attach Competency Model, if applicable): Proficient in use of database management and applications, proficient at statistical computations, ability to interpret and apply principles of laws, regulations, accreditation/certification standards and policies, ability to communicate effectively, strong skills in use of personal computer and other automated office equipment. Demonstrates understanding of population specific requirements of patient interaction.

Additional Considerations

Management experience to include supervision of employees preferred. College experience and training from an accredited college/university in health information or healthcare environment preferred. Preferred credentials as RHIT by American Health Information Association.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Catawba Hospital only accepts online applications via PAGEUP. Resumes and other documents may accompany the application but will not serve as a substitute for an application. Faxed, e-mailed or mailed applications will not be accepted. Please refer to your PAGEUP account for the status of your application and this position. This posting will remain open for a minimum of five (5) business days.

DBHDS is a healthcare organization and must comply with the federal CMS Omnibus COVID-19 Health Care staff Vaccination Regulation which requires all employees to be vaccinated or receive an exemption. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. New staff who are not vaccinated for any reason or choose not to disclose their vaccination status, will need to request a medical or religious accommodation. If you have questions, please contact the Office of Human Resources.

Catawba Hospital is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, political affiliation, disability, genetic information, age, retaliation, parental status, pregnancy, military service/status, or other non-merit factor. We commit to a diverse and inclusive workforce that is reflective of the Commonwealth of Virginia. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact (540) 375-4211 for assistance.

Commonwealth’s Alternate Hiring Process: In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Austin Grasty

Phone: 540-375-4368

Email: austin.grasty@dbhds.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.