Title: Travel & Expense Accountant (00080)

State Role Title: Financial Services Spec I

Hiring Range: $55,000 - $65,000

Pay Band: 4

Agency: Department of Fire Programs

Location: Dept of Fire Programs

Agency Website: www.vafire.com

Recruitment Type: General Public - G

Job Duties

About the Agency
The Virginia Department of Fire Programs enhances public safety in the Commonwealth by providing supplemental funding, training, fire prevention and life safety education, along with statewide fire code enforcement. The organizational objective is to plan, establish, maintain, improve, and promote public safety in the Commonwealth.

About the Position
The role of the Travel and Expense Accountant is to accurately and promptly research, investigate, analyze, reconcile, and evaluate payables financial transactions in compliance with the Commonwealth’s Accounting Policies and Procedures. This position will be responsible for processing travel vouchers in accordance with DHRM, DOA, and DFP policies/procedures; reconciling accounting records; updating and implementing state, and federal, and agency regulations, policies and procedures; and resolving accounting problems within its job scope.

Minimum Qualifications

· Considerable knowledge and experience processing/keying data accurately, reconciling, and auditing travel expense vouchers.
· Considerable knowledge of fiscal policies and procedures relating to accounts payable, receivable and revenue collection best practices/principles.
· Considerable experience and knowledge demonstrating the ability to interpret and apply generally accepted accounting principles (GAAP).
· Considerable experience demonstrating the ability to accurately reconcile documents of moderate complexity.
· Experience demonstrating considerable knowledge of financial management and the ability to follow fiscal state/federal rules and regulations.
· Knowledge demonstrating the ability to work in a fast-paced environment, be a team player, and have effective interpersonal skills relating to internal and external customers.
· Experience demonstrating the ability to apply an analytical approach to problem-solving, prioritize/manage multiple tasks simultaneously within a deadline driven environment.
· Considerable experience providing a high-level of customer service to internal and external customers while providing program-based information.
· Experience demonstrating the ability to communicate effectively orally and in writing with all levels of staff and management.
· Advanced proficiency in computer skills in Microsoft Office Suite software applications, including Word, Excel, Access, PowerPoint and Outlook and other related programs.

Additional Considerations

· Experience demonstrating comprehensive knowledge of fiscal policies and procedures relating to accounts receivable and collection principles in accordance with the Commonwealth’s DOA regulations.
· Knowledge of the CAAP Manual and related topics.
· Proficiency in State-specific systems such as Cardinal and electronically filing of 1099s.
· Experience with state accounts payable and receivable practices and procedures.
· Considerable experience demonstrating the ability to review, process, and audit state travel vouchers to ensure compliance with DOA regulations.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

U.S. Citizen at least 18 years of age.

A one-year probationary period is required of all newly hired and re-hired employees.

State employees who have been affected by Policy 1.3 Layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card) must submit the card BEFORE the closing date for this position. The card may be scanned and attached to the application or faxed to (804) 371-7401. Please include your name and the position number of the fax cover sheet. A criminal background investigation and reference check prior to employment is required for the successful candidate. Please contact Ethel White at (804) 249-1992 for assistance. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.

Equal Opportunity Employer

Contact Information

Name: Taris Harmon

Phone: 804-292-6482

Email: taris.harmon@dhrm.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.