Title: Fiscal Technician Senior: Central Administration #01564
State Role Title: Admin and Office Spec III
Hiring Range: $43,177 - $61,717
Pay Band: 3
Agency: Dept of Corr - Central Admin
Location: DOC Headquarters
Agency Website: https://www.vadoc.virginia.gov
Recruitment Type: General Public - G
Job Duties
The organizational objective is accurate and timely processing of documents and reports and maintenance of agency financial documents to be in compliance with the Virginia Prompt Payment Act, established applicable federal, state and agency policies, procedures and guidelines.
Performs accounts receivable duties to ensure all transactions, internal control registers,
reconciliation and reporting are accurately, timely, technically correct and in compliance with applicable DOC and DOA policies and procedures including the Virginia Prompt Payment Act. Utilizes automated statewide accounting systems for transaction processing and research of fiscal inquiries. Maintains accounting files in a manner to allow immediate retrieval for internal and external audit purposes and response to inquiries. To ensure that all documents for their particular agency are processed accurately and timely in Accordance to DOC and DOA policies and procedures.
Minimum Qualifications
Recent fiscal processing, accounting to include A/P, A/R and bookkeeping experience. Microsoft Word and Excel skills; automated systems. Demonstrated recent skills with verifying a variety of fiscal and batched documents; computational arithmetic; accurate and timely work with detailed numerical data on a consistent basis. Working knowledge of accounting principles and experience in applying policies and procedures. Ability to effectively use oral and written communications and basic office equipment. Proven aptitude to apply knowledge and provide training effectively in an A/R environment.
Additional Considerations
Some basic bookkeeping/accounting courses and recent experience related to the position’s duties or an equivalent combination of both.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.
Contact Information
Name: Human Resources
Phone: 804-641-9840
Email: EMAILED APPLICATIONS/RÉSUMÉS WILL NOT BE ACCEPTED FOR THIS POSITION
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.