Title: Office Manager - Westmoreland State Park

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $49,000 - $69,216

Pay Band: 4

Agency: Dept Conservation & Recreation

Location: Westmoreland State Park

Agency Website: https://www.dcr.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Conservation and Recreation (DCR) is the state’s lead conservation agency, and it takes a diverse agency to conserve resources for a diverse commonwealth.

Virginia’s award-winning state park system, a division of DCR, boasts an incredible and diverse array of natural, cultural, historical, and recreational resources including parks in the mountains, on the ocean, on the Chesapeake Bay, on 8 major rivers, on 4 major lakes, 4 rail trails, 3 battlefield sites, and 32 sites listed on the National Historic Registry. Our parks encompass over 75,000 acres, offering campsites, cabins, trails, shorelines, lakes and ponds, international dark sky sites, and over 20,000 educational programs and workshops each year.

DCR is hiring! Join us in preserving what people care about most – access to the outdoors, natural habitats, open spaces, clean water, and safe infrastructure. Westmoreland State Park is accepting applications for an Office Manager.

On the Potomac River’s Northern Neck, Westmoreland State Park offers many opportunities for family fun. It’s listed on the National Register of Historic Places. Fossil collectors enjoy hunting for ancient shark teeth along the Potomac. Offshore breakwaters are great for fishing. Birding enthusiasts find the park an excellent site for spotting American bald eagles, ospreys, kingfishers, great blue herons, common terns, green herons and gulls, as well as wintering waterfowl.

As the Office Manager, you will:

• Identify priorities of the park and develop standards and objectives for administrative processes.
• Coordinate a variety of business functions including budgeting, financial and account management, human resources, records management, procurement, and administrative activities such as project tracking and reporting; and ensure compliance with agency and state requirements.
• Coordinate human resource functions, including hiring, onboarding, scheduling, training, and supervising wage staff.
• Manage administrative systems such as records management, project tracking, reporting, and computer operations.
• Serve as liaison between central administrative offices and park field operations, working independently under the general supervision of the park manager.

The Virginia Department of Conservation and Recreation offers paid leave; 13 paid holidays; medical, dental, vision, and life insurance; retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan for classified positions, and VaLORS for law enforcement positions); and is a federally recognized Public Service Loan Forgiveness (PSLF) employer.

DCR’s Mission is to conserve the natural, scenic, historic, and cultural resources of the Commonwealth. We invite you to learn more about DCR’s efforts to CONSERVE.

Minimum Qualifications

• Experience in a customer service and/or public relations environment.
• Strong interpersonal skills to communicate effectively with diverse audiences.
• Cash management, merchandise, and/or retail sales experience.
• Experience with procurement, contracts, bookkeeping, budget management, and records retention.
• Supervisory experience to include training and performance management.
  
• Familiarity with a variety of office equipment and systems such as computers, Microsoft Office (Excel, Outlook, Word, Publisher), Canva, printers, copiers, and calculators.

Additional Considerations

• Experience working in state/local government or similar environment.
• Experience in recruiting, hiring, supervising staff, and managing related administrative processes, including scheduling, timesheets, payroll, and hiring documentation.
• Familiarity with state accounting procedures, procurement of goods, and financial systems.

Special Instructions

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Applications will only be accepted online through the State Job website. Applications must include all work history and references.

Selected candidate(s) for positions within Virginia State Parks will be required to satisfactorily complete a criminal history background check.

This position may require shift work, which includes weekends and holidays.

DCR employees are encouraged to visit Virginia State Parks! Check out our employee discounts.

• Free parking or admission to all Virginia State Parks.
• DCR classified, retired, and wage staff (after six months of service) are entitled to overnight facility discounts such as:
  • Free camping outside of the Memorial Day weekend to Labor Day period in sites designed for up to six people.
  • Free camping Sunday night through Thursday night (excluding the night prior to a holiday) from Memorial Day weekend through Labor Day.
  • Fifty percent discount on cabins (up to 3 bedrooms) outside of Memorial Day weekend to Labor Day, for a maximum of 14 nights. All reservations require a two-night minimum. Bunkhouses, camping cabins, and yurts are included; one-night yurt stays only receive a 25% discount.

Minorities, individuals with disabilities, veterans, and people with National/Federal Service experience are encouraged to apply. EEO/AA/TT

Contact Information

Name: Human Resources

Phone: N/A

Email: hr@dcr.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.