Title: Grants Administrator - Finance and Administration - CF230
State Role Title: Financial Services Spec II
Hiring Range: $65,000 - $88,000
Pay Band: 5
Agency: Department of Forensic Science
Location: Dept of Forensic Science
Agency Website: www.dfs.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Forensic Science is currently in construction of a new state-of-the-art facility in Hanover County. Once completed, this Facility will house staff from the Central Laboratory, Division of Technical Services, Director’s Office, Administrative Offices, and the Office of the Medical Examiner, currently located in Richmond. The move to the new facility is anticipated for the First Quarter of 2026.
The Department of Forensic Science (DFS) is seeking a highly skilled, motivated, and detail-oriented Grants Administrator to join the Finance team. This position plays a pivotal role in ensuring that DFS maximizes available grant funding opportunities while maintaining full compliance with all applicable state and federal laws and regulations. The Grants Administrator will be responsible for managing the full lifecycle of grants, including identifying funding opportunities, preparing applications, overseeing implementation, and ensuring accurate and timely reporting. In addition to grant management duties, this position will provide support to the Financial Management Services (FMS) Section as assigned, contributing to the overall fiscal and operational efficiency of the agency. Occasional overnight travel is required, and the employee must provide their own transportation as required.
If you're passionate about public service, thrive in a fast-paced environment, and have a keen eye for detail, we encourage you to apply and be part of a team that turns funding into impact.
Minimum Qualifications
• Proven experience managing all phases of grants administration, including identifying, solicitating, developing and submitting federal and state grant applications, ensuring regulatory compliance, and preparing, tracking, and monitoring grant budgets
• Experience in preparing and submitting financial and progress reports, including the detailed tracking of grant funding distribution and utilization
• Experience creating, organizing, and maintaining records in compliance with grant and record retention requirements
• Working knowledge of the state and federal laws, regulations, and polices related to grants, including compliance reporting requirements
• Demonstrated proficiency with Microsoft Office 365 applications, including Word, Excel, SharePoint, Teams, PowerPoint, and Outlook
• Excellent written and verbal communication skills, with the ability to establish and maintain effective working relationships with internal staff at all levels and external stakeholders
• Strong organizational skills, with the ability to manage multiple deadlines and maintain accurate documentation
• Ability to interpret and apply policies, procedures, and guidelines, and to research and analyze information to support decision-making
• Ability to define, lead, and improve work processes independently and collaboratively
Additional Considerations
• Knowledge of state policies for vendor and employee payments as outlined in the Commonwealth Accounting Policies and Procedures (CAPP) Manual
• Experience developing and delivering presentations and training on grant-related or administrative topics to internal and external audiences
• General familiarity with and knowledge of a broad range of state policies in areas of administration and finance
• Proficiency with Cardinal Financials (FIN), the Commonwealth’s Accounting System
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
The Department of Forensic Science is an Equal Opportunity Employer and is V3 Virginia Values Veterans certified. The Department strictly prohibits discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability in the recruitment, selection, and hiring of its workforce. Veterans, AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Applications for this position must be submitted electronically, through this website, no later than the position’s closing date stated in the announcement. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. Consideration for an interview is based solely on the information within the application and/or resume and required transcripts (if applicable).
Applicants needing accommodations during the application and/or interview process may contact the Human Resource office at 804-786-0150 or dfshumanresource@dfs.virginia.gov for additional information. Auxiliary Aids and Services are available upon request to individuals with disabilities.
DFS does not provide sponsorship; therefore, applicants must be legally authorized to work in the United States at the time of employment.
Background Investigation: Selected candidate(s) must successfully pass a background investigation to include a fingerprint-based criminal history check as well as a federal background check for CODIS access. Selected candidate(s) must provide a DNA sample via a buccal swab (saliva sample) and successfully pass a drug test. Reference checks will be conducted to include contact with current/previous supervisors.
Employment Eligibility Verification: DFS now uses E-Verify+, a streamlined system that integrates the Form I-9 process with employment eligibility verification to electronically confirm identity and work authorization.
Economic Interest Statement: The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. Additionally, the statement is to be filed annually by February 1. The selected candidate is required to complete the Statement of Economic Interest training within 60 days of employment and every two years thereafter.
Contact Information
Name: Tracey Kazelskis
Phone: 804-588-4000
Email: Tracey.Kazelskis@dfs.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.