Title: Procurement Officer

State Role Title: Procurement Officer I

Hiring Range: Minimum $48,498 commensurate with experience

Pay Band: 4

Agency: Dept of Health Professions

Location: PERIMETER CENTER HEADQUARTERS

Agency Website: www.dhp.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health Professions (DHP) mission is to ensure safe and competent patient care by licensing health professionals, enforcing standards of practice, and providing information to health care practitioners and the public.

The Procurement Officer serves as the lead buyer for purchases of goods and services including IT equipment
and peripherals. This position collaborates with internal customers, vendors and other agencies in securing quality
goods and services in a timely manner and at a reasonable cost while ensuring all aspects of the procurement
process are conducted in compliance with the Virginia Public Procurement Act (VPPA), the Agency Procurement
and Surplus Property Manual (APSPM), the IT Procurement Manual (ITPM-BUYIT), and other applicable state and
agency policies and procedures. This position monitors the e-procurement mailbox, reviews purchase requests,
assists in specification development, determines methods of procurement incorporating small purchase
procedures, quick quotes, competitive sealed bidding and mandatory and optional use contracts and assists in
resolving vendor issues and disputes. All purchases are processed through electronic Virginia (eVA), utilizing
SWaM vendors and the small purchase charge card as applicable.

The Procurement Officer also assists as the backup for the Senior Procurement and Contract Officer, develops various
procurement procedural documents, submit monthly SWaM adjustments, provides assistance with various
administration duties and has frequent interaction with agency management, employees, vendors, VITA, other state agencies and the general public.
The employee in this position is aware of and is proactive in ensuring a strong internal control environment
to include: potential risks are reduced or communicated to management; data and reports are accurate and reliable; department assets are safeguarded to prevent waste, loss, unauthorized use or misappropriation; department objectives are achieved by maximizing operation efficiency and effectiveness; and applicable laws, regulations, and policies are consistently followed.

Minimum Qualifications

Knowledge and practical application of procurement law and principles.

Ability to analyze purchase requests, interpret specifications and determine appropriate procurement methods.

Demonstrated ability to think strategically and exercise sound judgment to make procurement decisions.

Ability to attend to detail in a fast pace, customer service oriented environment.

Ability to understand and apply procurement policy and standard operating procedures.

Ability to work independently with minimum supervision.

Considerable knowledge of governmental procurement concepts, initiatives and practices.

Ability to manage multiple projects/assignments with competing priorities.

Demonstrated ability to research and analyze information.

Ability to execute simple to moderately complex purchases of supplies, equipment and services, including IT purchases.

Ability to analyze and evaluate quotes/bids and make appropriate purchasing decisions.

Strong organizational management, analytical and decision making skills.

Knowledge and ability to proficiently use automated purchasing systems (e-procurement) and issue appropriate purchase orders.

Ability to work effectively and efficiently in a team environment.

Ability to follow up with end users and vendors to resolve issues.

Ability to deliver excellent customer service and build strong working relationships.

Ability to communicate effectively orally and in writing.

Demonstrated strong spreadsheet and word processing skills, preferably Microsoft Office.

Additional Considerations

Possess certification as a Virginia Contracting Associate (VCA) or obtain certification within one year of start date or as mutually agreed upon.

Experience in governmental procurement operations;

Experience in processing procurements via electronic Virginia (eVA);

Experience procuring IT equipment and services;

Experience using MS Office products, including Excel;

Experience using Adobe Forms

Demonstrated experience in work requiring attention to detail and accuracy;

Demonstrated experience with interpreting/applying policies, procedures, and regulations;

Demonstrated experience using correct grammar, spelling and punctuation;

Experience in procuring goods and services;

Experience using spreadsheets and office software applications;

Experience using excellent written and oral communication skills;

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

DHP accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history and duties/responsibilities which indicates your qualifications for this position. Please be as detailed as possible in your application. Assumptions will not be made regarding your experience.


· As an employee of this agency, you are required to review and sign the Department's Confidentiality Statement, which will be retained in your personnel file.
· As an employee of this agency, you are required to review and sign the Agency's Code of Ethics, which will be retained in your personnel file.
· As an employee of this agency, you are required to successfully complete computer systems security training prescribed by this agency and in accordance with the Virginia Information Technologies Agency (VITA). Successful completion of initial training and any subsequent updates is a condition of employment.”
A criminal background check is required for this position.

Contact Information

Name: Human Resources

Phone: 000-000-0000

Email: recruitment@dhp.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.