Title: Business Resource Coordinator

State Role Title: Gen Admin Supv. I/Coord I

Hiring Range: $66,400 - $74,000

Pay Band: 4

Agency: Virginia Department of Health

Location: NORFOLK HQ

Agency Website: https://www.vdh.virginia.gov/norfolk/

Recruitment Type: General Public - G

Bold and catalytic, the Norfolk Department of Public Health (NDPH) is transforming the health landscape of our community through groundbreaking initiatives and strategic partnerships. We are committed to fostering a culture of radical collaboration, excellence, inclusivity, and resilience. We believe that our employees are our greatest asset, and we are dedicated to providing a supportive and dynamic work environment where your skills and passion can make a catalytic impact. If you are ready to contribute to meaningful change and be part of a forward-thinking organization, NDPH is the place for you.

Job Duties

The Norfolk Health District is seeking a Business Resource Coordinator, who would support the District with the coordination and management of daily business operational activities, including functions related to finance, facilities/fleet management, procurement, inventory, fixed and controllable assets and fleet management. Characteristic duties include researching funding sources, collecting and analyzing data for business needs and providing guidance and coordination of services for assigned customer base. Follows established standard operating procedures and maintains clear and accurate documentation and procedural documents and provides support for contract management activities.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of facility management processes, including OSHA, maintenance, contracts, procurement, utilities, fleet, security, and employee access.
• Ability to evaluate and coordinate facility needs and collaborate with stakeholders.
• Demonstrated experience in contract coordination, vendor contract management, procurement processes and fiscal administration related to facility services.
• Experience conducting inventory management and managing tracking, monitoring, and disposal processes for assets.
• Experience developing reports and maintaining records in accordance with policies and procedures.
• Strong communication skills to serve as a liaison with internal teams, contractors, and external partners.
• Knowledge of government Small Purchase Programs and procedures.
• Knowledge of using electronic procurement and eVA (Virginia’s e-procurement system) for sourcing, postings, purchase orders, and contract management.
• Ability to manage multiple projects simultaneously, prioritize workload, and maintain accurate records and documentation.
• Considerable knowledge and experience with spreadsheets and database software, including Microsoft Office Suite (Word, Excel, Access and PowerPoint).

Additional Considerations

• Experience in procurement, purchasing, or contracting in a government or public-sector environment.
• Experience managing complex procurements (large dollar value, high volume, professional services, IT/technology, construction, etc.).
• Leadership, supervisory, and team-management experience; ability to assign tasks, train staff, mentor, and oversee procurement and logistics personnel.
• Experience in eVA.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for
this position.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Ciara Everett

Phone: 757-683-2804

Email: ciara.everett@vdh.virginia.gov

Contact Information

Name: Ciara Everett

Phone: 757-683-2804

Email: ciara.everett@vdh.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.