Title: Fiscal Assistant - WE059

State Role Title: Admin and Office Specialist III

Hiring Range: $20.00-$24.00 per hour

Pay Band: 3

Agency: Department of General Services

Agency Website: https://dgs.virginia.gov

Recruitment Type: General Public - G

The DGS Fiscal Office is looking to hire for a Fiscal Assistant! The Fiscal Assistant provides clerical and administrative support to the agency’s fiscal services unit. This position assists with routine financial transactions, data entry, document processing, and record maintenance in support of accounts payable, revenue/cash receipts, accounts receivable, and general ledger fiscal functions.

The goal of the DGS Fiscal Office is to provide accurate, appropriate and timely financial information that is relevant to a given stakeholder, ensure financial processes are efficient and effective, ensure records are maintained, and provide proactive, courteous customer service.

Job duties include, but are not limited to: 

• Support accounts payable, revenue/cash receipts, accounts receivable and general ledger activities, including filing, tracking transactions, processing invoices, journal entries and deposits.
• Perform data entry into existing spreadsheets or financial systems accurately and timely.
• Respond to internal requests for fiscal information under supervision.
• Assist with preparing reports, spreadsheets, and logs as needed.
• Maintain organized fiscal records and supporting documentation in compliance with retention requirements.
• Follow internal controls, segregation of duties, and confidentiality requirements.

This position is hourly / wage and does not include benefits. This position is not eligible for telework schedule. Work hours may vary based on agency needs and funding availability.

Minimum Qualifications:

• Basic clerical or administrative experience including, data entry, document processing, and record maintenance.
• Knowledge and familiarity with accounting or fiscal functions, procedures and software.
• Ability to perform accurate data entry and basic calculations.
• Attention to detail and ability to follow written procedures.
• Organizational and time-management skills.
• Ability to maintain confidentiality of financial and personnel information.
• Effective written and verbal communication skills.
• Ability to work independently and as part of a team.
• Experience using word processors, spreadsheets and other office automation software.

Additional Considerations:

• Some experience in accounts payable, revenue/cash receipts, accounts receivable and general ledger reporting.
• Experience with PeopleSoft.
• Experience with eVA.
• Experience with Cardinal financials.

Special Instructions:

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. 

Online applications should be submitted via jobs.virginia.gov. 

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.  

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this requisition may be closed at any time after January 2nd, 2026. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.    

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidates must also pass a criminal background check.

Applicants who indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. 

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.  

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. 

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. 

Contact Information:

Name: DGS Human Resources 

Phone: 804-786-3910

Email: jobs@dgs.virginia.gov