Title: Human Services Program Coordinator
State Role Title: Prog Admin Specialist II
Hiring Range: $75,000 - $85,000
Pay Band: 5
Agency: Virginia Department of Health
Location: Dept of Health
Agency Website: https://www.vdh.virginia.gov/
Recruitment Type: General Public - G
Job Duties
This is a restricted position, which is partially funded by the Primary Care Office (PCO) Grant awarded by HRSA. VDH is currently in the 7th month of our 2nd year of a 5-year project period. Per the latest Notice of Award, the grant is expected to end March 31, 2029. The availability of funding is scheduled for review on March 31st, 2026, and periodically thereafter. Continued employment is contingent on the continued availability of funds.
Provides support, in a staff capacity, by focusing on intermediate term program issues with agency wide application. Characteristic duties include: program development, planning, monitoring, analysis, grants management, recommending policies and procedures, program research, and evaluating changes in rules, regulations and legislative proposals for impact on service delivery. Thorough knowledge of program management, analytical principles and service integration is necessary. Responsibilities are carried out independently based on an outline or work plan developed by or approved by the supervisor.
This position is one of two the Office of Health Equity is seeking to manage its Health Workforce Incentive Unit. The unit administers a variety of programs on behalf of the Virginia Department of Health (VDH) to attract primary care professionals to Virginia. Some of these initiatives provide loan repayment awards that must be applied to awardees’ educational loans tied to health professional licensure. VDH is also authorized by the General Assembly to offer nursing scholarships, a nurse preceptor program, and a grant program for academic institutions to offer nursing apprenticeships with clinical partners. Finally, the Health Workforce Incentive Unit administers the Conrad 30 waiver program that allows J-1 foreign medical graduates (FMGs) to apply for a waiver of the 2-year foreign residence requirement upon completion of the J-1 exchange visitor program as overseen by the U.S. State Department and the U.S Department of Homeland Security, as well as State Loan Repayment Program (SLRP) outlined by the U.S. Health Resources & Services Administration (HRSA). For more detailed information about each program, go to https://www.vdh.virginia.gov/health-equity/incentive-programs/.
As a workforce manager, you will be expected to supervise a team responsible for interfacing daily with potential applicants and awardees, helping them apply to the program that best meets their needs and ensuring compliance with any required work obligation associated with their award. This role requires an adept understanding of both state and federal policy and regulations governing Healthcare Care Incentive Programs in Virginia, as well as a commitment to process improvement. Supervisory and grant management experience, attention to detail, adaptability, and proficiency with Microsoft Excel, SharePoint, Power Bi, and customer management software are a must.
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life
insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.
Minimum Qualifications
• Knowledge of program planning, research, evaluation, and quality control methods.
• Experience providing technical assistance related to program development and analysis.
• Experience in conducting research, including data collection, analysis, and dissemination.
• Ability to interpret and implement data collection and reporting requirements.
• Experience leading complex research or related projects.
• Ability to develop reports, manage electronic data, and create effective data visualizations.
• Skilled in presenting information clearly and effectively.
• Strong communication skills, verbal and written, to provide leadership, set priorities, facilitate collaboration, and effectively convey information to others.
Additional Considerations
• Supervisory experience
• Grant management experience
• Proficiency with Microsoft Excel, SharePoint, Power Bi
• Proficiency with customer management software
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!
Contact Information
Name: Sarah Chesko
Phone: 804-864-7000
Email: sarah.chesko@vdh.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.