Title: HUMAN RESOURCE ASSISTANT (Admin Office Spec III)

State Role Title: Office and AdmSupport Workers, All Other

Hiring Range: $40,000 - $46,683

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Eastern State Hospital

Agency Website: https://dbhds.virginia.gov/facilities/esh/

Recruitment Type: General Public - G

Job Duties

Provides administrative support to Human Resources in a fast-paced environment while performing specific duties requiring attention to detail and to meet deadlines. Assists with HR in various areas such as recruitment, supply management, records and file management as well as providing administrative support to the CHRO. Utilizes and may maintain various HR databases for assigned transactions within Human Resources.

Successful incumbent should possess:

• Demonstrated ability to manage time effectively and meet deadlines.
• Knowledge of basic HR functions (onboarding, personnel files, scheduling, recordkeeping)
• Working knowledge of the concepts, practices and procedures of human resources and filing systems.
• Considerable knowledge and skill in office organization, keyboarding and the use of Microsoft Suite software.
• Demonstrated ability to communicate effectively, both orally and in writing; to use independent judgment to plan and accomplish tasks; and to initiate and maintain automated HR recordkeeping systems, including web-based applications.
• High level of interpersonal skills to handle sensitive and confidential situations, information and documentation.
• Ability to be able to multi-task with multiple stimuli.

Minimum Qualifications

• Experience providing clerical and administrative support within a Human Resources department.
• Experience with HR functions (onboarding, personnel files, scheduling, recordkeeping).
• Experience with office organization, filing and records management systems (paper and electronic),
• Proficient in Microsoft Office Suite and HRIS, including email and document applications.
• Experience with time management and meeting deadlines.
• Experience processing release of information requests in compliance with privacy policies.

Additional Considerations

• Additional experience and/or training related to records management, data systems, and human resources practices.
• Experience developing spreadsheets and reports for tracking and monitoring.
• Experience using Cardinal HCM application.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: EASTERN STATE HOSPITAL

Phone: 757-208-7717 / REFER TO PAGEUP FOR APPLICATION STATUS

Email: EMAIL APPLICATION MATERIAL NOT ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.