Title: Cataloging Librarian

State Role Title: Librarian Specialist I

Hiring Range: $50,000

Pay Band: UG

Agency: Virginia Museum of Fine Arts

Agency Website: vmfa.museum

Recruitment Type: A - Agency Employee Only

Department: Library

Please note that this position is open to current VMFA employees only. It is also a one-year faculty appointment, exempt from the Virginia Personnel Act, and may be renewed annually based on performance and available funding.

About Virginia Museum of Fine Arts:

The Virginia Museum of Fine Arts in Richmond is one of the largest comprehensive art museums in the United States. VMFA’s growing encyclopedic collection houses more than 50,000 works of art spanning 6,000 years of world history.

Our holdings include the largest public collection of Fabergé outside of Russia, the finest collection of Art Nouveau outside of Paris and one of the nation’s finest collections of American art. VMFA is also home to important collections of Chinese art, English silver, French Impressionism, Postimpressionism, British sporting art, and modern and contemporary art, as well as renowned South Asian, Himalayan, and African art.

Recently named the 11th-best art museum in the United States by The Washington Post, VMFA is the only US art museum open 365 days a year with free general admission.

VMFA is a state-supported, privately endowed educational institution created for the benefit of the citizens of the Commonwealth of Virginia. Its purpose is to collect, preserve, exhibit, and interpret art, to encourage the study of the arts, and thus to enrich the lives of all.

About The Margaret R. & Robert M. Freeman Library and Special Collections Department:

The Margaret R. & Robert M. Freeman Library and Special Collections Department exists to provide research services to museum staff and the public in support of the museum’s educational mission. The department acquires research materials and primary resources related to VMFA’s art collections and manages information about those resources for internal and external stakeholders.

General Information:

We are currently seeking applications for organized and detail-oriented individuals to join The Margaret R. & Robert M. Freeman Library and Special Collections Department as a Cataloging Librarian.

This position plays an important role in supporting the Virginia Museum of Fine Arts’ educational mission by helping ensure library materials are easy to discover, access, and enjoy. Working with both physical and digital resources, the role focuses on organizing and preparing library materials so they are ready for use by museum staff, researchers, and the public. Responsibilities include creating clear and accurate records, supporting digitization efforts, and maintaining collection information across library systems. The position also helps prepare materials for public use through hands-on processing such as labeling and protective housing, participates in inventory and quality-control projects, and supports materials related to Rights and Reproductions. Additional duties may be assigned as part of a collaborative library team.

Minimum Qualifications:

• Recent experience applying AACR2/RDA and MARC 21 cataloging standards, Library of Congress Classification (LCCN), Library of Congress Subject Headings (LCSH) and Name Authorities (LCNA), OCLC Connexion, Integrated Library Systems/Library Management Systems, and LC Subject and Name Authority records.
• Ability to interpret and apply local cataloging policy standards.
• Ability to use library management system (LMS) functions used in carrying out job duties and understanding of how other library systems and modules relate and interact with the LMS.
• Ability to read, analyze, and interpret cataloging records and policy and procedure manuals.
• Ability to effectively present information, respond to questions, and provide staff with requests.
• Ability to apply active listening skills.
• General Knowledge of PC software and hardware required including e-mail, spreadsheet, and word processing software.
• Ability to operate in a network environment and use internet and electronic resources.
• Ability to work while sitting at a computer for long periods and physically handle materials. 

Additional Considerations:

• Master’s degree in Library and Information Science and 2+ years of cataloging experience.
• Experience with original and enhanced copy cataloging primary source materials.
• Experience working with Alma Primo VE library management system.

Benefits:
The Commonwealth of Virginia offers a comprehensive total compensation package that includes health benefits, paid leave, and flexible work schedules. The following benefits are available to classified employees:

• Vacation and Other Leave
• 12 Paid Holidays
• Health Benefits
• Sickness and Disability Program
• Deferred Compensation with Cash Match
• Group, Optional Life, and Long-term Care Insurance
• Employee Assistance Program
• Wellness Program
• Retirement Plans
• State Employee Resources

Additional information relating to the benefits available to eligible state employees can be found online at: https://www.dhrm.virginia.gov/employeebenefits 

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

All applicants must submit an online application. This position will close at 11:55 pm on the designated closing date listed at the top of this posting on Jobs.Virginia.gov.

Please provide three professional references, including their full name, phone number, and email address. References should be able to speak to your qualifications for the position and may be included in your resume or cover letter or attached separately in the portal’s "other" field.

VMFA is a Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Contact Information:

Name: HR Services

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: recruitment@vmfa.museum for recruitment related questions.

 Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. 

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. Virginia Museum of Fine Arts uses the E-Verify system to confirm identity and work authorization.