Pay Band: 5

Agency: Department of General Services (DGS)

Location: Richmond, VA 

Agency Website: www.dgs.virginia.gov 

Recruitment Type: General Public – G

The DGS Division of Capital Square Services (DCSS) is hiring for a Facility Oversight & Emergency Preparedness Manager.

DCSS's mission is to deliver high-quality, cost-effective, and timely services that enable state agencies to conduct business efficiently in a safe and healthful environment. The Facilities Oversight & Emergency Preparedness Manager provides emergency management coordination, supervises staff, and assists with the overall management of Custodial Services budget within the Bureau of Facilities Management (BFM). To this end, they will also act as the agency’s liaison to multiple state agencies and emergency preparedness groups, including but not limited to the Virginia Department of Emergency Management (VDEM), Virginia Secretary of Public Safety, Governor’s Office, Secretary of Administration, Capitol Police, and Virginia Emergency Response Team agencies.

Job duties include, but are not limited to: 

• Serve as the Department of General Services’ (DGS) Emergency Coordinator Officer and primary point of contact for Emergency Planning Services.
• Collaborate with Emergency Operations Center (EOC) points of contact in the Division of Consolidated Laboratory Services (DCLS), Division of Purchases & Supply (DPS), and Virginia Distribution Center (VDC).
• Co-lead Emergency Support Function (ESF) #3 – Public Works and Engineering with the Office of Drinking Water.
• Lead the preparation, coordination, and internal collaboration required to develop and update the agency’s Continuity Plan (CP) across all DGS divisions and business units.
• Prepare and compile division and business unit submissions to ensure the CP is completed on schedule and in accordance with VDEM requirements.
• Coordinate with Building Managers in the Capitol area complex to ensure each facility maintains an up to date Occupant Emergency Action Plan (OEAP) and an active safety committee composed of Tenant Safety Coordinator representatives.
• Prepare all reports and updates related to DGS emergency preparedness activities, ensuring they reflect current status, progress, and compliance.
• Develop, coordinate, and implement emergency preparedness trainings to meet state requirements and support agency readiness.
• Oversee the execution of evacuation drills and training activities conducted by Building Emergency Evacuation Teams.
• Assist in the financial planning and overall management of the Custodial Services budget within BFM.
• Supervise housekeeping staff.
• Coordinate daily assignments for contracted security personnel.
• Assist with security and emergency management planning for special events, ensuring appropriate coordination with internal and external partners.

We’ve got great benefits! 

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available and DGS is a qualifying employer for the Public Service Loan Forgiveness Program.  

Minimum Requirements

• Valid Virginia driver’s license (or able to obtain VA license within 60 days of employment).
• Significant working knowledge of emergency preparedness planning principles and associated state and federal requirements.
• Significant working knowledge of state agency, local government, or federal agency building operations, including custodial operations.
• Experience supervising or leading a team of contract professionals, paraprofessionals, and/or service/maintenance personnel.
• Experience developing, applying, and interpreting policies and procedures.
• Excellent communications skills resulting in positive, helpful, effective oral and written communications, including written reports and structured training.
• Strong organizational skills and the ability to multi-task with a multitude of projects and emergency planning work groups.
• Strong computer skills, including experience with word processing software and spreadsheets.

Visa sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. 

The selected candidate must also pass a criminal background check. 

Additional Considerations 

• Knowledge of Virginia Department of Emergency Management (VDEM) requirements.
• Experience independently planning, scheduling, and supervising the work of a multi-shift staff for daily operations and special events.
• Experience with the administration of a large physical plant and maintenance program, including building custodial tasks.
• Experience with financial planning and budget monitoring.
• Experience coordinating high profile events/projects.

Special Instructions 

The online state application must contain all required information and fully respond to questions to be considered for this job opportunity. Please be sure that all of your relevant qualifications and considerations are specifically addressed in your submitted application. 

Online applications should be submitted via jobs.virginia.gov. 

Fax, e-mail, or mail applications will not be accepted. For assistance or computer access, please visit your local Virginia Employment Office or contact our office jobs@dgs.virginia.gov or 804-786-3910.  

You will be provided a confirmation of receipt when your application has been successfully submitted. Applications will continue to be accepted until a suitable pool of candidates is received, but this position may be closed at any time after January 16, 2025. Please refer to the “Your Application” page in your account to check the status of your application for this position. Applicants in need of accommodation during the application and/or interview process may contact DGS at 804-786-3910 for assistance.    

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire. DGS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate must also pass a criminal background check.

Applicants that indicate they have preferential hiring rights in the form of a yellow form or blue card must submit these to our office prior to the closing of the posting, in accordance with DHRM policy 1.30. Please note that only current and former employees of the Commonwealth of Virginia that will be or have been laid off are eligible for preferential hiring rights. 

The Virginia Department of General Services is an equal opportunity employer and a proud Virginia Values Veterans (V3) Certified employer. Individuals from minoritized groups, individuals with disabilities, veterans, and individuals with AmeriCorps, Peace Corps, and other national service experience are encouraged to apply.  

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019. 

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. 

Contact Information  

Name: DGS Human Resources  

Phone: 804-786-3910  

Email: jobs@dgs.virginia.gov