Title: External Scholarship Manager
State Role Title: Education Support Spec II
Hiring Range: Up to $60,000, Commensurate with education and experience
Pay Band: 3
Agency: Virginia State University
Location: Virginia State University
Agency Website: vsu.edu
Recruitment Type: General Public - G
Job Duties
Virginia State University invites applications for the position of External Scholarship Manager within the Office of Student Financial Aid. This position plays a critical role in managing external scholarship and grant programs while ensuring compliance with federal, state, institutional, and donor requirements. The External Scholarship Manager serves as a key liaison between students, families, external organizations, and campus partners, and actively supports student success through effective scholarship administration and outreach.
The External Scholarship Manager is responsible for the planning, coordination, awarding, and reconciliation of external scholarship and grant funds.
Key responsibilities include:
• Managing the awarding and disbursement of external scholarship and grant programs in compliance with federal, state, and institutional policies
• Counseling and advising students and parents regarding financial aid eligibility, scholarship requirements, and appropriate actions
• Preparing scholarship reconciliations, reports, and documentation with a high degree of accuracy to ensure compliance with regulatory requirements
• Receiving, recording, and processing scholarship funds, including preparation of cash transmittals and coordination with the Cashier’s Office
• Communicating regularly with external organizations, donors, lenders, and agencies regarding scholarship payments and account activity
• Coordinating and participating in scholarship presentations, outreach events, orientations, workshops, and financial aid programs, including evening and weekend activities as needed
• Collaborating with Admissions, Alumni Relations, and other campus units to support scholarship initiatives
• Maintaining confidentiality of sensitive student and institutional data and ensuring adherence to university policies and procedures
• Performing other duties as assigned to support the overall operation of the Financial Aid Office
This position may require participation in evening or weekend events and presentations.
Minimum Qualifications
Bachelor’s degree from an accredited institution or a combination of education, training, and work experience equivalent to three years
Knowledge of financial aid policies, procedures, and federal regulations
Strong written and verbal communication skills and the ability to provide excellent customer service
Demonstrated ability to work collaboratively as part of a team
Ability to use automated systems and databases related to student financial aid (e.g., Banner, FAFSA Partner Portal, NSLDS, COD, or similar systems)
Strong organizational skills and attention to detail
Additional Considerations
Prior experience working in a college or university financial aid office
Experience managing or administering scholarship and grant programs
Familiarity with Banner or other student information systems
Experience with compliance reporting and financial reconciliations
Experience presenting to students, families, or external partners
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Special Instructions to Applicants:
Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY:
Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.
Commonwealth’s Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
Contact Information
Name: Boatemaa Nyarko-Brentuo
Phone: 804-524-5083
Email: bnyarko-brentuo@vsu.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.