Title: Academic Program Assistant
State Role Title: Prog Admin Specialist I
Hiring Range: $25.00 - $30.00
Pay Band: 4
Agency: State Council of Higher Educ
Location: State Council of Higher Educ
Agency Website: https://www.schev.edu/
Recruitment Type: General Public - G
Job Duties
The Academic Program Assistant will report to the Associate Director for Academic Programs and Instructional Sites and be responsible for the following functions, tasks, and responsibilities:
•review and process correspondence (electronic and hard copy) and establish and maintain files related to Academic Affairs processes, including (but not limited to) academic program actions, organizational changes, and special projects;
•process documents to include downloading documentation, uploading documents to the website, printing, and collating;
•sort and track information based on various parameters and categories using spreadsheets;
•assist professional staff in Academic Affairs by conducting research and gathering information about SCHEV processes, actions, and Council business;
•perform basic office functions, including processing mail, answering telephones; creating files, and file room maintenance;
•plan and schedule small and large meetings, and assist as needed in the planning and holding of Agency events;
•collaborate with other sections of SCHEV as needed to support the achievement of agency goals.
Minimum Qualifications
•Experience demonstrating the ability to carry out tasks and assignments with close attention to detail.
•Experience working with simple datasets and spreadsheets.
•Experience working collaboratively with colleagues.
•Work experience or knowledge which demonstrates understanding of higher education.
•Experience demonstrating strong organizational skills, follow instructions, work independently on projects; and think creatively to solve problems.
•Experience demonstrating proficiency in basic office procedures, including but not necessarily limited to filing paper and electronic documents, preparing correspondence, and providing customer service via in person, telephone, or by email.
•Ability to communicate effectively in both oral and written form.
Additional Considerations
Special Instructions
This position may work up to 29 hours a week, but no more than a maximum of 1500 working hours allowed in a 12-month period from May 1 to April 30. This position does not possess benefits.
State applications will only be accepted as submitted online by 11:55 pm on the closing date through the Recruitment Management System (RMS). Applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State applications and or in resumes. The decision to interview an applicant is based on the information provided in the application, resume, or other relevant documents provided; therefore, it is essential for applicants to supply detailed information. Submitting an incomplete state application/resume, or a state application/resume lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position.
You may apply for this position at: Home (virginia.gov). Reasonable accommodations are available to individuals with disabilities during the application and/or interview processes per the Americans with Disabilities Act. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHERNATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY.
SCHEV is an E-Verify and Equal Opportunity Employer.
Contact Information
Name: Taris Harmon
Phone: 804-292-6482
Email: taris.harmon@dhrm.virginia.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.