Title: Deputy Clerk - Essex County Combined District Court
State Role Title: Deputy Clerk
Hiring Range: $40,042
Pay Band: UG
Agency: Supreme Court
Location: 15th Dist. CSU Essex County
Agency Website: www.vacourts.gov
Recruitment Type: General Public - G
Job Duties
This Court has a small staff that works very well together. We are seeking a new team member that can join and adapt with the current staff in an open office environment. This job works with many entities such as law enforcement, attorneys, and the general public. The individual we are seeking must be able to deal with each in a kind, open and respectful manner.
The Deputy Clerk (Grade 8) is assigned operational responsibilities in a high volume, fast paced office with frequent deadlines. Ensures court’s instructions are executed and legal documents prepared with accuracy and in accordance with state and local policies.
Duties include preparing detailed court documents in accordance with established guidelines, automated case management system data entry, scheduling matters for court, preparing correspondence, filing court documents, and docket preparation. Additional responsibilities include answering phones, assisting customers at the counter, assessing fines and costs, receipting payments, and conduct cash reconciliation. Must be able to multitask and assume additional responsibilities as assigned by management.
Minimum Qualifications
High school diploma or equivalent required. Most competitive applicants will have considerable court, business, or office related experience. Applicants should be detail oriented, highly accurate, and organized. Should have the ability to learn new tasks quickly. Must be willing to assist the public courteously and efficiently and be a team player who willingly assists others within the office. Must have familiarity in the use of the Microsoft Office Suite computer software. Excellent written and verbal communication skills and advanced knowledge of office automation systems and computer software required. Applicants must demonstrate ability to work independently and as a part of a team. Time management skills and fast, accurate data entry/computer skills are required. Possess the ability to manage competing priorities. Prior data entry experience is a plus. Discretion and integrity are a must in working with highly sensitive and confidential matters.
Additional Considerations
Experience handling money preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Charlisa Clarke
Phone: No Calls
Email: humanresources@vacourts.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.