Title: Procurement Officer Senior, General Services Division Multi-hire W0816

State Role Title: Procurement Officer III

Hiring Range: $93,000 - $103,000, commensurate with experience

Pay Band: 6

Agency: Department of Social Services

Location: Dept of Social Services

Agency Website: dss.virginia.gov

Recruitment Type: General Public - G

Job Duties

At the Virginia Department of Social Services, we put people at the center of everything we do. We believe that every Virginian can live a life of dignity and that all voices, ideas and experiences contribute greatly to our pursuit of excellence. Inspired by continuous improvement, we commit ourselves to listening, learning and cultivating environments of trust, respect and positive engagement. Together, we are mission-driven, eager to achieve, and passionate about bringing the best of who we are to those we serve.

We design and deliver high-quality human services that help Virginians achieve safety, independence and overall well-being. We are a $2 billion agency – one of the largest in the Commonwealth of Virginia – partnering with 120 local departments of social services and 31 community action agencies, along with faith-based and non-profit organizations, to promote the well-being of children, adults, and families statewide. We proudly serve alongside 1,650 (state) and 12,200 (local) human services professionals throughout the Social Services System, who ensure that thousands of Virginia’s most vulnerable citizens have easy access to the services and benefits available to them.

In addition to a rewarding work experience, VDSS offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching – Employee Benefits.


About The Position:

The Senior Procurement Officer in General Services division is an advanced level professional purchasing position responsible for the procurement of a variety of goods and services in an efficient and cost-effective manner to support the divisions of Virginia Department of Social Services (VDSS). The Senior Procurement Officer performs complex procurements of Non-/IT and I/T goods and services, and other highly technical goods and services in support of VDSS. Performs all procurement activities related to the development of formal and informal request for Applications/Proposals (RFA/Ps), Invitation for Bids (IFB), Request for Information (RFI), and eVA Quick Quotes in accordance with applicable Federal laws, the Virginia Public Procurement Act, the DGS/DPS Agency Procurement and Surplus Property Manual (APSPM), VITA and Department policies and procedures to support both the agency's internal and external customers. Fulfills resulting contract management responsibilities including modifications, renewals, and other contract or compliance actions. Maintains assigned procurement and electronic and paper contract files. Assist in the development of internal policies and procedures. Provides training, assistance and guidance to internal and external customers and suppliers in procurement processes, Department of Small Business and Supplier Diversity (DSBSD) certified Micro and SWaM business requirements, the correct use of the Commonwealth’s electronic procurement system (eVA) and training, as needed and will provide direct support to the Agency.

Minimum Qualifications

Must have demonstrated:

• Extensive working knowledge of federal and state government procurement policies for the purchase of Non-IT and IT goods, services and grants. Familiarity with federal government procurement policies and grants. Ability to interpret and apply state procurement regulations, policies, and procedures. Experience in developing formal and informal Request for Applications/Proposals (RFA/Ps), Invitation for Bids (IFBs), and other contractual documents, and administrating contracts. Advanced knowledge of spot, term, sole source, and ordering agreements for goods and non-professional service procurements.
• Experience researching techniques for obtaining goods and services; and experience analyzing data, developing reports, and applying business rules. Ability to plan, organize and manage multiple projects simultaneously. Demonstrated ability to effectively communicate orally and in writing.
• Experience leading a team or group through the multiple phases of a procurement process. Experience developing and conducting procurement training. Ability to reflect strong interpersonal communication skills and work both independently and alongside staff and all levels of management in a positive and professional business-like manner. Ability to reflect excellent business writing skills and oral communication skills with experience in preparing and conducting written and oral communications and presentations.
• Ability to be detail-oriented, prioritize tasks, show initiative, maintain a professional demeanor and function effectively with little direct supervision. Ability to perform all procurements quickly and accurately while maintaining consistent high standards of form, content, and outcomes that meet the expectations of all stakeholders. Ability to coordinate actions and activities between business staff, management, and contractors to successfully resolve contract disputes. Ability to conduct effective competitive and non-competitive negotiation. Skill in the use of MS Office (Word, Excel, PowerPoint) and other databases, and the eVA procurement system.

Additional Considerations

Current or previous state, local, or regional experience working with the Virginia Department of Social Services. Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO), Certified Public Purchasing Buyer (CPPB), Virginia Contracting Master (VCM) or Virginia Contract Officer (VCO) certification.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

To be considered for this position, you must submit a Commonwealth of Virginia application or resume through the on-line “Virginia Jobs” (RMS) employment site no later than 11:55 p.m. on the closing date listed. Each application is reviewed for documentation that shows the applicant meets the minimum and additional considerations stated in the job announcement. The decision to interview an applicant is based on the information provided. This website will provide a confirmation of receipt when the application is submitted for consideration. Please refer to your RMS account for the status of your application and this position.

Selected candidate(s) must successfully pass a fingerprint-based criminal history background check. A record of criminal history does not automatically bar an applicant from consideration. Employment verification will be conducted to include current/previous supervisory employment reference checks.

VDSS will record information from each new employee’s Form I-9 (Employment Eligibility Verification) into the Federal E-Verify system to confirm identity and work authorization.

The selected candidate is required to file a Statement of Economic Interests form pursuant to the Code of Virginia § 2.2-3114, as a condition of employment. The filing must be completed on or before the first day of employment and annually thereafter on or before February 1. The selected candidate is required to complete the Statement of Economic Interest training within 2-months of becoming a state filer and at least once during each consecutive period of two calendar years commencing on the first odd-numbered year thereafter. For more information, please visit http://ethics.dls.virginia.gov/.

Selected candidate may be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

This position may be eligible for telework opportunities; availability, hours, and duration will be in accordance with the Commonwealth’s Teleworking policy on a case-by-case basis.

VDSS values the service and experience of our Veterans. As such, Veterans are encouraged to apply and receive preference in the hiring process. AmeriCorps, Peace Corps and other national service alumni also are encouraged to apply.

Reasonable accommodations are available to applicants, if requested, during the application and/or interview process.

Virginia Department of Social Services does not provide sponsorship.

The Virginia Department of Social Services is an Equal Opportunity Employer and encourages diversity within its workforce.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application or resume. Minorities, Individuals with disabilities, Veterans and people with National Service experience are encouraged to apply.

For more information about our employment practices, please visit our “Vision, Mission and Strategic Plan”. Multiple positions may be filled from this recruitment within 90 days of the closing date.

Contact Information

Name: VDSS – Division of Human Resources

Phone: dssrecruitment@dss.virginia.gov

Email: dssrecruitment@dss.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.