Title: 00380 - Administrative and Office Specialist III

State Role Title: Admin and Office Spec III

Hiring Range: Up to $55,000.00

Pay Band: 3

Agency: Norfolk State University

Location: Norfolk State University

Agency Website: www.nsu.edu

Recruitment Type: General Public - G

Job Duties

The NSU Department of Engineering offers academic programs to empower students with the knowledge, skills, and abilities needed for successful professional careers in engineering and related fields. The Department seeks to hire a Program Administrative Specialist to support the efficient execution of practices in support of student advising, retention, and recruitment, and to assist in the performance of administrative requirements for procurement, payroll, and other budgetary transactions.

The successful candidate will facilitate efficient administrative operations for the Engineering Department by:

• Organizing and maintaining undergraduate student records (and other data) to support
  advising, retention, and recruiting activities;
• Participating in record keeping and administrative requirements as required for
  procurement, payroll, and other financial activities;
• Performing additional auxiliary tasks as requested.

Typical Duties Include:

1. Organizing and documenting administrative practices and policies to support student
   academic success;
2. Organizing and summarizing database information and generating reports to improve
   administrative efficiency within the Engineering Department;
3. Executing required purchasing and procurement actions;
4. Supervising work/study student assistants;
5. Working collaboratively with faculty and staff to advance organizational goals and
   objectives.
   
   EEO STATEMENT:
   NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
   
   

Minimum Qualifications

• Considerable knowledge of Microsoft Office or other relevant computer applications.
• Possesses strong written and oral communication skills.
• Ability to generate charts, graphs, or other illustrative aids to facilitate analysis or
  shared use.
• Possesses previous administrative experience in higher education environment.

Additional Considerations

• Associates degree from accredited institution or equivalent work experience in areas of
  relevance to the required duties.
• Experience and knowledge in the implementation of policies and procedures for an accredited college or university campus, including the use of Colleague Financial database, and Colleague Ellucian personnel database.

Special Instructions

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-Verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

EEO STATEMENT:
NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Contact Information

Name: Norfolk State University

Phone: 757-823-8160

Email: Emailed material not accepted

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.