Title: Procurement Systems & Operations Analyst
State Role Title: Procurement Officer I
Hiring Range: $70,000-$80,000, Commensurate with education and experience
Pay Band: 4
Agency: Virginia State University
Location: Virginia State University
Agency Website: vsu.edu
Recruitment Type: General Public - G
Job Duties
"Greater Happens Here"
The position objective is to support efficient, compliant, and data-driven procurement operations by managing procurement systems, analyzing operational performance, and implementing process improvements that enhance purchasing effectiveness, supplier management, and cost control. This position is responsible for optimizing procurement processes, systems, and data to ensure efficient, compliant, and cost-effective purchasing operations. This role supports the university’s procurement function by administering and optimizing procurement systems, analyzing operational data, and improving purchasing processes to ensure compliance with university policies, state and federal regulations, and best practices, while promoting efficiency, transparency, and responsible stewardship of institutional resources. Works closely with the Procurement Director and Associate Director to ensure consistent, compliant, and efficient procurement operations through effective system management, data analysis, and process optimization. Overall, this position is an expert level role that provides strategic and advanced support for procurement systems and operations, applying specialized knowledge to analyze complex data, improve processes, ensure compliance, and support institutional goals.
Virginia State University’s Office of Procurement Services is seeking a Procurement Systems & Operations Analyst to support efficient, compliant, and data-driven procurement operations. This position is responsible for administering and optimizing procurement systems such as eVA, Banner Finance, OpenGov, Power BI, Tableau, and SharePoint; analyzing operational data; developing dashboards and reports; monitoring system integrations; maintaining data integrity; supporting vendor and user management; and identifying opportunities for process improvement and cost savings. The role also provides training and technical support to campus users, communicates system and policy updates, serves as a liaison to external procurement partners (including DGS and VASCUPP), maintains procurement-related web content, and supports reporting requirements such as SWaM and VASCUPP data submissions.
The ideal candidate will hold a bachelor’s degree in business administration, Finance, or a related field, with strong analytical, communication, and technical skills. Preferred qualifications include experience with eVA or ERP systems, public sector or higher education procurement, proficiency in tools such as Power BI, Tableau, Excel, SQL, or Oracle, and a Virginia Contracting Associate (VCA) certification or the ability to obtain one within one year.
Minimum Qualifications
The ideal candidate will hold a bachelor’s degree in business administration, Finance, or a related field, with strong analytical, communication, and technical skills. Preferred qualifications include experience with eVA or ERP systems, public sector or higher education procurement, proficiency in tools such as Power BI, Tableau, Excel, SQL, or Oracle, and a Virginia Contracting Associate (VCA) certification or the ability to obtain one within one year.
Additional Considerations
Bachelor’s degree in business administration or finance, or related field.
Preferred experience working with electronic Virginia (eVA) or progressive procurement experience.
Public procurement experience preferably in higher education or government.
Preferred recognized purchasing certification in Virginia Contracting Associate (VCA) or within one year.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Special Instructions to Applicants:
Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.
AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
HOW TO APPLY:
Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.
Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.
The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.
Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.
Commonwealth’s Alternative Hiring Process:
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.
Contact Information
Name: Boatemaa Nyarko-Brentuo
Phone: 804-524-5083
Email: bnyarko-brentuo@vsu.edu
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.