Title: Deputy Clerk - Williamsburg-James City JDR
State Role Title: Salary Non-Specified
Hiring Range: $40,042
Pay Band: UG
Agency: Supreme Court
Location: Wmsbg-James City J&DR Court
Agency Website: www.vacourts.gov
Recruitment Type: General Public - G
Job Duties
The Deputy Clerk (Grade 8) is assigned docket and operational responsibilities in a high volume, fast-paced office with frequent, critical deadlines. This position requires a commitment to providing excellent customer service to a diverse population and responding to internal and external stakeholders and court users with a friendly, courteous, and positive attitude. The Deputy Clerk must work effectively in a team environment, uphold the Oath of Office, and maintain the strict confidentiality of all matters related to the Williamsburg/James City County Juvenile and Domestic Relations Court.
This position performs case processing duties for criminal and civil cases, including delinquency, abuse/neglect, custody/visitation, child/spousal support and protective orders, which may involve complex and traumatic subject matter. Duties include filing and maintaining court records, entering data into automated case management systems, scheduling hearings, preparing correspondence and dockets, assessing fines and processing payments, and providing administrative support to the judge in the courtroom. This role also requires delivering professional customer service to the public, attorneys, and court agencies by providing case status and procedural information. Must be able to multitask, meet strict deadlines, take initiative, manage a high-volume workload with accuracy, and assume additional responsibilities as assigned by the Clerk. This position occasionally requires overtime.
Minimum Qualifications
High school diploma or equivalent required. Qualified applicants must demonstrate a positive attitude and the ability to meet strict deadlines while handling a high volume of paperwork. Applicants should be highly detail-oriented, accurate, and possess strong time management and customer service skills. This position requires the ability to clearly explain procedures in person, excellent written and verbal communication skills, and advanced proficiency with office automation systems and computer software, including Microsoft Office Suite. A high degree of data entry speed and accuracy is essential. Competitive applicants will be highly organized, self-motivated, able to work independently as well as part of a team, and capable of manage changing priorities. Cover letters and applications free from grammatical and typographical errors are indicators of strong attention to detail.
Additional Considerations
Preferred qualifications include experience in the judicial system within the Commonwealth of Virginia, legal or professional office experience, customer service experience, and/or prior work in a trauma-informed environment. Prior experience with data entry, financial processing, and providing face-to-face customer service in a challenging environment is also preferred.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.
Contact Information
Name: Val Moriconi
Phone: No Calls
Email: humanresources@vacourts.gov
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.