Title: HR Assistant

State Role Title: Admin and Office Spec III

Hiring Range: Up to $24.00 per hour

Pay Band: 3

Agency: Department of Motor Vehicles

Location: EMPLOYMENT AND BENEFITS

Agency Website: www.dmv.virginia.gov

Recruitment Type: General Public - G

Help Shape Careers and Build the Future of Work

About This Role

Are you passionate about helping people grow in their careers? Do you love bringing order to complex systems and making a real impact behind the scenes?

As an HR Assistant in Classification & Compensation, you'll be at the heart of our agency's mission to support employee growth and organizational excellence. You'll work directly with the innovative Upshift program—our career pathing initiative designed to help employees map their professional journey and reach their full potential.

This isn't just data entry. You'll be a trusted advisor to managers, a detective solving classification puzzles, and a champion for accurate, meaningful position documentation that helps people understand their value and growth opportunities.

What You'll Do

Be a Career Catalyst

• Support our exciting Upshift career pathing program, helping employees visualize and plan their professional growth
• Partner with managers to assess role stages and career progression opportunities
• Serve as the go-to expert for position classification questions and guidance

Master the Systems & Data

• Maintain and optimize our position management systems with precision and care
• Analyze trends and patterns in role data to support strategic workforce planning
• Ensure every position description accurately reflects the important work our employees do

Provide Expert Support

• Translate complex classification concepts into clear, actionable guidance
• Troubleshoot issues and provide responsive, helpful customer service to colleagues
• Learn and leverage cutting-edge AI-assisted documentation tools to work smarter

What You Bring

Essential Skills:

• Tech savvy: Strong Microsoft Office skills (Word & Excel are your friends!)
• HR knowledge: Understanding of position descriptions and classification principles
• People skills: Ability to explain technical concepts clearly and provide excellent customer service
• Detail-oriented: Eagle eye for accuracy when reviewing documents and managing data
• Organized: Natural ability to create systems that keep information accessible and orderly
• Communicator: Clear, professional written and verbal communication skills
• Adaptable learner: Enthusiasm for mastering new tools and methodologies

Bonus Points For:

• Experience with DHRM role classification, career groups, or compensable factors
• Familiarity with PageUp or Cardinal HCM systems
• Advanced Excel skills (pivot tables, formulas, data analysis)
• Background in state government HR or large organizations
• Experience with career frameworks or competency models

Why This Role Matters

Every day, you'll help ensure that employees are properly recognized for their contributions and have clear pathways for advancement. You'll support managers in building stronger teams and help our organization attract and retain top talent. Your work directly impacts employee satisfaction, equity, and career development across the entire agency.

Ready to make a difference? Join our team and help us build a workplace where everyone can thrive.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Contact Information

Name: DMV Employment

Phone: (804) 367-0528

Email: employment@dmv.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.