Title: Procurement Support Specialist

State Role Title: Admin and Office Spec III

Hiring Range: $55,000-$63,000, Commensurate with education and experience

Pay Band: 3

Agency: Virginia State University

Location: Virginia State University

Agency Website: vsu.edu

Recruitment Type: General Public - G

Job Duties

 "Greater Happens Here"

The role provides administrative and operational support to the Procurement Director to ensure consistent organization, direction, and oversight of the University’s procurement programs and operations. The role assists with purchasing activities, vendor coordination, documentation, and compliance processes. The role ensures the timely and accurate processing of procurement requests, supports contract and supplier management, and helps maintain efficient, compliant, and cost-effective procurement operations in alignment with organizational policies and objectives.

Virginia State University’s Office of Procurement Services is seeking a highly organized and service-oriented Procurement Support Specialist to provide essential administrative and operational support to the Procurement Director and management team. This position plays a critical role in supporting purchasing activities, managing departmental communications (including the main inbox and phone line), coordinating training and meetings, maintaining records, assisting with eVA, Banner, and Cardinal transactions, and ensuring compliance with university and Commonwealth procurement policies. The role also supports leadership with scheduling, correspondence, meeting minutes, and special projects, while managing departmental communications, including social media and website updates. The ideal candidate will demonstrate strong customer service, attention to detail, critical thinking, and the ability to manage multiple priorities in a fast-paced environment.

Minimum qualifications include an associate’s degree or equivalent experience, strong written and verbal communication skills, proficiency with office technology and data tracking tools, and the ability to obtain Virginia Contracting Associate (VCA) certification within 18 months of hire.

Minimum Qualifications

Ability to manage a high volume of duties effectively and efficiently in a fast-paced environment while providing administrative support to the Director with minimal supervision.

Possession of critical thinking and problem-solving skills.

Ability to interpret, develop, and apply policies, procedures, rules, and regulations.

Possession of proficient written and oral communication skills.

Working knowledge of integrated and electronic systems, including electronic procurement systems.

Proficiency in word processing and data processing. Working knowledge of procurement principles and practices.

Possession of positive customer service skills.

Additional Considerations

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Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Special Instructions to Applicants:

Virginia State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. VSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

HOW TO APPLY:

Virginia State University only accepts applications for this position through the on-line state Recruitment Management System (PageUp). Faxed, e-mailed, and mailed applications and/or attachments will not be accepted. The application must be detailed and fully completed. All employment and periods of unemployment (if applicable) must be listed within the application; either on an attached resume, or manually listed in the “Relevant Work History” section. Each application is reviewed for documentation that shows the applicant meets the minimum and preferred qualifications stated in the job announcement. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide descriptive information. Submitting an incomplete state application, or a state application lacking in detail, may result in your non-selection. This website will provide a confirmation of receipt when the application is submitted for consideration.

Applications will be accepted until the position is filled. Interested persons must attach a cover letter and a current resume/c.v to the online application. Official transcripts will be required at the time of employment.

The selected candidate will be subject to an extensive and complete background check, which may include fingerprinting. The candidate may be required to complete a Statement of Economic Interest as a condition of employment, if applicable.

Employment-based visa sponsorship at Virginia State University (VSU) is not guaranteed and will be evaluated carefully on a case-by-case basis. Federal law does not require employers to provide immigration sponsorship, and VSU is not obligated to offer it. Employment at VSU does not permit an individual to work in the United States unless the appropriate employment authorization has been obtained and verified in accordance with federal immigration compliance requirements.

Commonwealth’s Alternative Hiring Process:

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800-552-5019.

Contact Information

Name: Boatemaa Nyarko-Brentuo

Phone: 804-524-5083

Email: bnyarko-brentuo@vsu.edu

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.